City of Columbus - File #: 1484-2005

• File #: 1484-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/1/2005
• In control: Public Service & Transportation Committee
• On agenda: 9/26/2005
• Final action: 9/28/2005
• Title: To authorize and direct the Finance Director to issue blanket purchase orders for various automotive services for the Fleet Management Division, to authorize the expenditure of $200,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($200,000.00)

Date	Ver.	Action By	Action	Result
9/28/2005	1	MAYOR	Signed
9/28/2005	1	ACTING CITY CLERK	Attest
9/26/2005	1	Columbus City Council	Approved	Pass
9/26/2005	1	COUNCIL PRESIDENT PRO-TEM	Signed
9/15/2005	1	EBOCO Reviewer	Reviewed and Approved
9/15/2005	1	ODI DIRECTOR	Reviewed and Approved
9/15/2005	1	SERVICE DIRECTOR	Reviewed and Approved
9/15/2005	1	CITY ATTORNEY	Reviewed and Approved
9/15/2005	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
9/14/2005	1	Service Drafter	Sent for Approval
9/12/2005	1	Auditor Reviewer	Reviewed and Approved
9/12/2005	1	CITY AUDITOR	Reviewed and Approved
9/9/2005	1	Finance Reviewer	Reviewed and Approved
9/9/2005	1	FINANCE DIRECTOR	Reviewed and Approved
9/9/2005	1	SERVICE DIRECTOR	Reviewed and Approved
9/7/2005	1	Service Drafter	Sent for Approval
9/7/2005	1	SERVICE DIRECTOR	Reviewed and Approved
9/7/2005	1	Service Drafter	Sent for Approval
9/1/2005	1	Service Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes the Finance Director to issue blanket purchase orders for various automotive services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all service requirements. Because of these circumstances, the City must occassionally receive automotive services that are not available from City-wide (UTC) contracts. To ensure the City receives the best possible prices, the Fleet Management Division solicits estimates by phone or in writing.

Fiscal Impact: The Fleet Management Division budgeted $2 million for automotive services in 2005. Automotive services account for seventy percent of the Division service expenditures. This ordinance authorizes the expenditure of $200,000.00 for automotive services. Fleet Management has spent or encumbered approximately seventy-five percent of the automotive services budget year-to-date. Total expenditures for automotive services in 2004 were $2.1 million and $2.5 million in 2003.

Emergency action is requested to ensure uninterrupted services to maintain the City's fleet.


Title

To authorize and direct the Finance Director to issue blanket purchase orders for various automotive services for the Fleet Management Division, to authorize the expenditure of $200,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($200,000.00)


Body

WHEREAS, the purchase of various automotive services cannot reasonably be anticipated for all city vehicles under the purview of the Fleet Management Division, and

WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various automotive services, and

WHEREAS, informal bids are take whenever practical, and

WH...