City of Columbus - File #: 0558-2004

• File #: 0558-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/12/2004
• In control: Administration Committee
• On agenda: 4/5/2004
• Final action: 4/7/2004
• Title: To authorize the Public Service Director to enter into a contract for the Facilities Management Division with Building Technology Engineers of North America for general building maintenance at the Municipal Court Building; to authorize the expenditure of $191,936.90 from the General Fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($191,936.90)

Date	Ver.	Action By	Action	Result
4/7/2004	1	ACTING CITY CLERK	Attest
4/6/2004	1	MAYOR	Signed
4/5/2004	1	Columbus City Council	Approved	Pass
4/5/2004	1	COUNCIL PRESIDENT	Signed
3/30/2004	1	Auditor Reviewer	Reviewed and Approved
3/30/2004	1	CITY AUDITOR	Reviewed and Approved
3/30/2004	1	Service Drafter	Sent for Approval
3/30/2004	1	EBOCO Reviewer	Reviewed and Approved
3/30/2004	1	ODI DIRECTOR	Reviewed and Approved
3/30/2004	1	SERVICE DIRECTOR	Reviewed and Approved
3/30/2004	1	CITY ATTORNEY	Reviewed and Approved
3/30/2004	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
3/26/2004	1	Finance Reviewer	Reviewed and Approved
3/26/2004	1	FINANCE DIRECTOR	Reviewed and Approved
3/26/2004	1	Service Drafter	Sent for Approval
3/23/2004	1	SERVICE DIRECTOR	Reviewed and Approved
3/18/2004	1	Service Drafter	Sent for Approval
3/16/2004	1	Service Drafter	Sent for Approval
3/16/2004	1	Service Drafter	Sent for Approval
3/12/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to enter into a contract for the Facilities Management Division with Building Technology Engineers of North America (BTENA), CC#04-3507926, expiration 03/15/2007, in the amount of $191,936.90 for maintenance service at the Municipal Court Building, 375 South High Street.

BTENA will be responsible for general building maintenance. It will staff the building forty hours per week with a chief engineer, a maintenance engineer, a maintenance worker, and a painter. The contract will begin April 1, 2004, and end March 31, 2005, with no renewal options.

In the past four years, the Department contracted with CB Richard Ellis to provide operation and management services at the Municipal Court Building. CB Richard Ellis recently decided not to renew that contract. On April 1, 2004, the City will take over the day-to-day operations of this building. This will include the need to contract with a company to provide general maintenance workers. Other duties previously administered by CB Richard Ellis will be provided by or contracted for by the City, such as elevator maintenance and chiller maintenance. As a result of the recent decision by CB Richard Ellis not to exercise its renewal option, the Facilities Management Division had no time to competitively bid this general maintenance contract. Because CB Richard Ellis sub-contracted with BTENA to provide the four workers described above, the Facilities Management Division decided to negotiate with BTENA to keep these employees in the Municipal Court Building for one year. The Department is requesting the waiver of the bidding provisions of the Columbus City Codes. This will ensure that the four persons who are most knowledgeable about the maintenance of the building remain there during this 12-month transition period. The contract will be formally bid for the period beginning April 1, 2005.

Emergency Action is requested so ...