City of Columbus - File #: 2047-2008

• File #: 2047-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/23/2008
• In control: Administration Committee
• On agenda: 3/2/2009
• Final action: 3/4/2009
• Title: To authorize the Director of the Department of Technology to renew the software maintenance and support agreement with Enterprise Informatics on behalf of the Building Services and Neighborhood Services Divisions, to authorize the expenditure of $37,618.00 from the Department of Technology Information Services Fund. ($37,618.00)

Date	Ver.	Action By	Action	Result
3/4/2009	1	CITY CLERK	Attest
3/3/2009	1	MAYOR	Signed
3/2/2009	1	Columbus City Council	Approved	Pass
3/2/2009	1	COUNCIL PRESIDENT	Signed
2/23/2009	1	Columbus City Council	Read for the First Time
2/10/2009	1	Technology Drafter	Sent for Approval
2/10/2009	1	CITY ATTORNEY	Reviewed and Approved
2/10/2009	1	Technology Drafter	Sent to Clerk's Office for Council
2/9/2009	1	Finance Reviewer	Reviewed and Approved
2/9/2009	1	Finance Reviewer	Reviewed and Approved
2/9/2009	1	FINANCE DIRECTOR	Reviewed and Approved
2/9/2009	1	Technology Drafter	Sent for Approval
2/9/2009	1	Auditor Reviewer	Contingent
2/9/2009	1	CITY AUDITOR	Reviewed and Approved
2/6/2009	1	EBOCO Reviewer	Reviewed and Approved
2/6/2009	1	ODI DIRECTOR	Reviewed and Approved
2/6/2009	1	Technology Drafter	Sent for Approval
2/3/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/3/2009	1	Technology Drafter	Sent for Approval
12/29/2008	1	Technology Reviewer	Reviewed and Approved
12/23/2008	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: The Department of Technology, on behalf of Building Services Division (One Stop Shop) and Neighborhood Services Division, has a need to renew an annual maintenance and support software agreement with Enterprise Informatics, formerly known as Spescom Software, for software support, telephone support and upgrades; in accordance with the original agreement that provided language allowing for future modifications. This agreement supports the imaging software used to create a central storehouse for all information, including scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records that are necessary for building and zoning code enforcement.

This ordinance will provide for payment of the annual maintenance and support, associated with the software, with the coverage period from April 24, 2009 through April 23, 2010.

FISCAL IMPACT: For fiscal years 2005, 2006, and 2007 the total expended for this services was $25,691.00, $28,261.00, and $31,088.00 respectively. In 2008, $39,897.00 was expended for a one time only fourteen month period (February 24, 2008 through April 23, 2009). Funding for this year's agreement, with a coverage period of April 24, 2009 through April 23, 2010, has been identified within the Department of Technology's 2009 Internal Service Fund, in the amount of $37,618.00. The aggregate contract total, including this modification is $242,754.00.

CONTRACT COMPLIANCE: 953634089 Expires: 11/13/2010


Title
To authorize the Director of the Department of Technology to renew the software maintenance and support agreement with Enterprise Informatics on behalf of the Building Services and Neighborhood Services Divisions, to authorize the expenditure of $37,618.00 from the Department of Technology Information Services Fund. ($37,618.00)

Body

WHEREAS, the Department of Technology, on behalf of ...