City of Columbus - File #: 0677-2010

• File #: 0677-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/28/2010
• In control: Administration Committee
• On agenda: 5/24/2010
• Final action: 5/26/2010
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of Microsoft (MS) Windows Server User Client Access Licenses from Software House International Inc. (SHI), from a State Contract; to authorize the expenditure of $168,400.00 from the Department of Technology's Information Services Fund; and to declare an emergency. ($168,400.00)

Date	Ver.	Action By	Action	Result
5/26/2010	1	CITY CLERK	Attest
5/25/2010	1	MAYOR	Signed
5/24/2010	1	Columbus City Council	Approved	Pass
5/24/2010	1	COUNCIL PRESIDENT PRO-TEM	Signed
5/14/2010	1	Auditor Reviewer	Reviewed and Approved
5/14/2010	1	CITY AUDITOR	Reviewed and Approved
5/14/2010	1	Technology Drafter	Sent for Approval
5/14/2010	1	CITY ATTORNEY	Reviewed and Approved
5/14/2010	1	Technology Drafter	Sent to Clerk's Office for Council
5/13/2010	1	FINANCE DIRECTOR	Reviewed and Approved
5/13/2010	1	Technology Drafter	Sent for Approval
5/12/2010	1	Finance Reviewer	Reviewed and Approved
5/12/2010	1	Finance Reviewer	Reviewed and Approved
5/11/2010	1	ODI DIRECTOR	Reviewed and Approved
5/11/2010	1	Technology Drafter	Sent for Approval
5/10/2010	1	Technology Drafter	Sent for Approval
5/10/2010	1	EBOCO Reviewer	Sent for Approval
5/7/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/4/2010	1	Technology Drafter	Sent for Approval

Explanation

Background:

This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of 5,000 new Microsoft (MS) Windows Server User Client Access Licenses from Software House International Inc. (SHI), utilizing a State Contract - #0A07004-2, with an expiraton date of 6/30/2010, authorized for the City's use by Ordinance No. 582-87. This purchase will allow the Department of Technology to upgrade, maintain and support the Windows citywide server infrastructure. The Windows server licenses affect user access for all Windows based systems and applications throughout the city. This includes (but is not limited to) Email, file and print access, 311, Geographic Information Systems (GIS), Accela and CHRIS applications.
Purchasing and installing the new Server User Client Access License upgrades will also enable the Department of Technology to more efficiently implement increased regulatory policies as required by the IRS and HIPPA, and offer more efficient and capable service to the city employees and to the citizens of Columbus. The associated coverage period is a three (3) year term ending 09/30/2012.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.


EMERGENCY DESIGNATION:

Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; to ensure no service interruptions.



Fiscal Impact:

Last year (2009), The Department of Technology expended $79,830.80 (Ord. # 1598-2009) for the purchase of Microsoft (MS) Software Assurance (SA) from Software House International Inc (SHI). Earlier this year (2010), The Department of Technology expended $176,768.20 (Ord. # 0238-2010) for the pur...