Explanation
1. BACKGROUND
This ordinance authorizes a bidding waiver for the Director of Public Service to modify a professional services contract with Routeware, Inc to add additional funds for software maintenance, technical support, and continued services in the amount of $350,000.00 for the Refuse Data Collection System.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Street Equipment-Refuse Data Collection System contract. The project was formally advertised on the Bonfire and Vendor Services websites from October 23, 2018, to November 29, 2018. The City received one (1) response. The proposal was deemed responsive and was fully evaluated when the Evaluation Committee met on December 6, 2018. The responding firm was:
Company Name City/State Majority/MBE
Routeware, Inc. Portland, OR MAJ
Routeware, Inc. received 81.0 out of a possible 100 score from the evaluation committee. After a satisfactory demonstration period in order to evaluate performance of the system, Routeware, Inc. was awarded the Street Equipment-Refuse Data Collection System contract.
Ordinance 1696-2019 authorized the Director of Public Service to enter in to a professional service contract for the provision of a data collection system, and equipment, to be installed in each refuse truck for one year, with the option of five one-year renewals. This was integrated with the existing routing system from the same vendor to gather routing and refuse collection data and allow reporting of data for management and efficiency purposes. New equipment replaced the existing equipment that displayed routes followed by each vehicle.
Contract modifications were plann...
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