City of Columbus - File #: 1745-2010

• File #: 1745-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/21/2010
• In control: Safety Committee
• On agenda: 12/6/2010
• Final action: 12/6/2010
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the purchase of a Fourier Transform Infrared Spectrometer (FTIR) from PerkinElmer Health Sciences, Inc. for the Division of Police, to authorize the expenditure of $57,453.20 from the Law Enforcement Seizure Fund; and to declare an emergency. ($57,453.20)

Date	Ver.	Action By	Action	Result
12/6/2010	1	Columbus City Council	Approved	Pass
12/6/2010	1	COUNCIL PRESIDENT	Signed
11/29/2010	1	CITY ATTORNEY	Reviewed and Approved
11/29/2010	1	Safety Reviewer	Sent to Clerk's Office for Council
11/26/2010	1	Safety Reviewer	Reviewed and Approved
11/26/2010	1	Auditor Reviewer	Reviewed and Approved
11/26/2010	1	CITY AUDITOR	Reviewed and Approved
11/26/2010	1	Safety Drafter	Sent for Approval
11/26/2010	1	ODI DIRECTOR	Reviewed and Approved
11/26/2010	1	Safety Drafter	Sent for Approval
11/24/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/24/2010	1	FINANCE DIRECTOR	Reviewed and Approved
11/24/2010	1	Safety Drafter	Sent for Approval
11/24/2010	1	EBOCO Reviewer	Sent for Approval
11/23/2010	1	Finance Reviewer	Reviewed and Approved
11/23/2010	1	Finance Reviewer	Sent for Approval
11/22/2010	1	Safety Reviewer	Reviewed and Approved
11/22/2010	1	SAFETY DIRECTOR	Reviewed and Approved
11/22/2010	1	Finance Reviewer	Reviewed and Approved
11/21/2010	1	Safety Reviewer	Reviewed and Approved
11/21/2010	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: The Division of Police needs to purchase a Fourier Transform Infrared Spectrometer (FTIR) with an Attenuated Total Reflectance accessory system to be used for the identification of controlled substances at the Police Crime Laboratory. The prompt acquisition of this instrument will assist greatly in drug identification cases. The Fourier Transform Infrared Spectrometer instrument is used to identify the presence of controlled substances seized as evidence examples.

Bid Information: The Purchasing Office conducted a formal bid #SA003728, which opened on October 28, 2010. Four companies responded: PerkinElmer Health Sciences, Inc. (WHT), Varian, Inc. (PHC), Thermo Electron North American LLC (not contract compliant), and Mantua Chemical Consulting, Inc. (not contract compliant) with bid prices as follows:

PerkinElmer -$57,453.20 Thermo Electron NA LLC -$33,024.77
Mantua Chemical -$29,370.00
Varian -$28,172.00


The Division of Police recommends the bid submitted by PerkinElmer Health Sciences, Inc., as the most responsive, responsible and best bid meeting all specifications. PerkinElmer Health Sciences Inc., is the only vendor who met the bid specifications in the entirety. The three low bidders failed to conform to the specifications based upon the following information.

The following specifications were not met by Mantua Chemical Consulting, Thermo Electron North America, and Varian: 3.49: The spectrometer must utilize a rotary interferometer and require no scanning mirror dynamic alignment. Dynamically aligned and corner cube design interferometers are not acceptable.

The three low bidders all bid the dynamically aligned interferometers.

Specification 3.6.8 - The supplied computer shall have an Intel Pentium 4 processor (2.8 GHz or faster), with a minimum 1 GB RAM, DVD/RW/CD-RW Drive, 19" Flat Panel Color Monitor, and dual hard disk storage (minimum 80GB total). All three low bidders specifi...