Explanation
BACKGROUND: For the option to purchase Rental of Parking Spaces for the Police Division, the largest user, and various other City agencies. The term of the proposed option contract would be five years with three options to renew for one (1) additional year, if mutually agreed.
Following provisions of Chapter 329, Procurement of Goods and Services, bids were opened June 5, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000463). Two (MAJ:2) bids were solicited; two (MAJ:2) bids received. The lowest responsive, responsible and best bid (at $70.00 per month) from the management company for the Ludlow Alley parking garage, Standard/Republic Parking, was recommended for the award of the contract. However, legislation was not submitted because the owner of the Ludlow Alley parking garage severed the relationship with its management company, Standard/Republic Parking, before the legislation was placed on the City Council agenda for consideration.
Since the party that submitted the bid was no longer authorized to do business for that location/owner, the bid was declared non-responsive. The other bidder, Byers Parking, was $30 per month higher and declined to sign contract pages. The bid solicitation was cancelled. Upon the request of the Police Division, with the approval of the Safety Director and as the designee of the Finance Director, the Purchasing Office staff entered into negotiations with the Ludlow Alley parking garage owner (SA000570.)
During negotiations, the owner of the Ludlow Alley parking garage, with a management company now designated as "Marconi Garage LLC," agreed to offer the pricing, terms and conditions of the original bid submitted by the Standard/Apcoa Parking ($70.00 per month) now being reconsidered informally by the Procurement Manager on behalf of the City.
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The Purchasing Office is recommending award of a contract to:
Marconi Ga...
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