…Explanation
This ordinance authorizes the Finance and Management Director to create various purchase orders for parts and services on behalf of the Fleet Management Division in order to prevent delays in the repair and service of City vehicles and to properly respond to planned but unexpected emergencies that may arise within the Fleet Management Division. During 2015, the Fleet Management Division is budgeted to spend in excess of $4.3 million for parts and over $1.3 million for services to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.
-Genuine Parts/NAPA- CC# 580254510 expires 11/05/15; Contract FL005246 expires 12/31/15, $200,000.00 (parts)
SA005970 was opened on August 13, 2015. Upon evaluation of the bids, it was determined that The Dexter Co., Lacal Equipment, and Quality Truck Body would be awarded line items for which they were the lowest and responsive bidder.
-The Dexter Co. contract compliance number is 341232702 and expires 6/10/2016.
-Lacal Equipment Inc. contract compliance number is 030379675 and expires 7/25/2016.
-Quality Truck and Body contract compliance number is 341085422 and expires 3/23/2017
Additionally, despite these best and planned efforts, when a repair becomes necessary there may not be a purchase order or contract in place with the appropriate vendor for the needed part or service. If the needed parts or service are of an emergency nature, there may not be time to procure such commodities through the City's competitive bidding process. This ordinance replenishes funding to previously established Auditor's Certificates that are created to allow the Finance and Management Director to establish contracts and/or purchase orders in emergency situations and to waive the competitive bidding provisions of Columbus City Code Chapter 329. However...
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