Background
In January 2012 the Real Estate Management Office issued an RFP for professional building management services for the Jerry Hammond Center (JHC) at 1111 E. Broad Street and the Franklin County Municipal Court Building (MCB) at 375 S. High Street to assist the City in properly maintaining and operating these buildings in a professional, cost effective and efficient manner. Paradigm Properties of Ohio was awarded the contract and a Facilities Management Agreement (FMA) was approved by City Council via Ordinance 0767-2012. The FMA provided for an initial one year term (May 1, 2012 - April 30, 2013) and four (4) consecutive one (1) year renewal terms each subject to the appropriation of necessary funds by Columbus City Council and certification of funds availability by the City Auditor. This legislation authorizes funding for the first of four consecutive one-year renewal terms of the FMA contract.
The FMA sets the annual building management fee and identifies the duties the management company is required to perform as part of its oversight of the daily building operations and maintenance of the JHC and MCB, establishes standards for procuring services, preparing RFP's and soliciting bids for outside maintenance and repair services, and requires certain accounting and reporting procedures for expenditure of building operating funds including the establishment and maintenance of separate building accounts for the JHC and MCB. At the JHC, these responsibilities include the direct payment of all building operating expenses except utilities (paid directly by City). For the initial year of the FMA at the MCB, the City chose to continue its existing contracts for preventative maintenance and also building operation expenses, and the payment thereof under funds budgeted for the Facilities Management Division to allow for a phased transition of these responsibilities to Paradigm Properties of Ohio. For the 2013-2014 term, contracting and payment of MCB prevent...
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