City of Columbus - File #: 2148-2005

• File #: 2148-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/30/2005
• In control: Administration Committee
• On agenda: 12/12/2005
• Final action: 12/14/2005
• Title: To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with Winnscapes for snow/ice removal at various City-owned locations; to authorize the expenditure of $25,000.00 from the General Fund; and to declare an emergency. ($25,000.00)

Date	Ver.	Action By	Action	Result
12/14/2005	1	MAYOR	Signed
12/14/2005	1	ACTING CITY CLERK	Attest
12/12/2005	1	Columbus City Council	Approved	Pass
12/12/2005	1	COUNCIL PRESIDENT	Signed
12/1/2005	1	Finance Drafter	Sent for Approval
12/1/2005	1	Finance Reviewer	Reviewed and Approved
12/1/2005	1	FINANCE DIRECTOR	Reviewed and Approved
12/1/2005	1	Finance Drafter	Sent for Approval
12/1/2005	1	Auditor Reviewer	Contingent
12/1/2005	1	CITY AUDITOR	Reviewed and Approved
12/1/2005	1	EBOCO Reviewer	Reviewed and Approved
12/1/2005	1	Finance Drafter	Sent for Approval
12/1/2005	1	ODI DIRECTOR	Reviewed and Approved
12/1/2005	1	Finance Drafter	Sent for Approval
12/1/2005	1	CITY ATTORNEY	Reviewed and Approved
12/1/2005	1	Finance Drafter	Sent to Clerk's Office for Council
11/30/2005	1	Finance Drafter	Sent for Approval
11/30/2005	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract for snow/ice removal at 757 Carolyn Avenue, 750 Piedmont Road, 1000 North Hague Avenue, and the Health Department at 240 Parsons Avenue.

The original contract was awarded based on bids received October 7, 2003, and was authorized by Ord. 0029-2004 (passed March 9, 2004) covering all of 2004, including snow/ice removal as well as landscaping. The snow/ice removal portion was renewed for all of 2005 by Ord. 2184-2004 (passed December 15, 2004) and the landscaping portion for 2005 was renewed by Ord. 0765-2005 (passed May 12, 2005). This ordinance renews the contract for the third of four one-year renewal options. This renewal will cover the period January 1, 2006 through December 31, 2006. This ordinance only provides funding for the snow/ice removal portion of the contract. Funding for the landscaping portion of the contract will be requested in spring 2006.

Emergency Action is requested so that snow and ice removal will not be suspended at the end of the current term, December 31, 2005.

Fiscal Impact: The cost of this contract renewal is $25,000.00. In 2005, the cost of this contract was $75,545.68, including landscaping, as well as snow/ice removal. In 2004, a total of $61,181.25 was spent on the original contract and the snow/ice removal renewal. The Facilities Management Division budgeted $64,021.00 in the 2005 General Fund budget for this contract. Due to shortfalls in other areas of the budget, it is necessary to only provide funding for the ice/snow removal portion out of the 2005 budget. Winnscapes Contract Compliance Number 31-1313521, exp. 07/08/2007.

Title

To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with Winnscapes for snow/ice removal at various City-owned locations; to authorize the expenditure of $25,000.00 from the General Fund; and to declare an emerg...