Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Oils and greases Parts for Fleet Management, the largest user to and including March 31, 2007. Formal bids were opened by the Purchasing Office on April 3, 2003 The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA00421 GRW). Sixty seven (MAJ:59, MBE:7, FBE:1) bids solicited; eight bids received. Contracts were established with the following vendors and were established in accordance with the bids received:
Four O Corporation dba Oil Distributing Company FL001727, (MAJ), CC# 31-0715158, $75,000.00; Circleville Oil Company, FL001728, (MAJ), CC# 31-4147860, $30,000.00; Holton Oil Company Inc. FL001730, (MAJ) CC# 31-4424292, $65,000.00; Glockner Oil Company, FL001731, (MAJ) CC# 31-1004796, $2,000.00; Columbus Oil Company, FL001732, (MAJ) CC# 31-4396732, $5,000.00.
Total Estimated Annual Expenditure: $177,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
1. Amount of additional funds: The estimated annual expenditure for all contracts is $177,000.00. The Fleet Management Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing/terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. The Fleet Management Division must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract...
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