City of Columbus - File #: 0600-2009

• File #: 0600-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/14/2009
• In control: Utilities Committee
• On agenda: 5/11/2009
• Final action: 5/14/2009
• Title: To authorize the Director of Public Utilities to execute a planned modification to the contract for HVAC Maintenance Services with Jim Skaggs dba Cornerstone Maintenance Services, Ltd. for the Division of Sewerage and Drainage; and to authorize the expenditure of $ 136,315.90 from the Sewerage System Operating Fund. ($136,315.90)

Date	Ver.	Action By	Action	Result
5/14/2009	1	CITY CLERK	Attest
5/12/2009	1	MAYOR	Signed
5/11/2009	1	Columbus City Council	Approved	Pass
5/11/2009	1	COUNCIL PRESIDENT	Signed
5/4/2009	1	Columbus City Council	Read for the First Time
4/23/2009	1	Utilities Drafter	Sent for Approval
4/23/2009	1	Auditor Reviewer	Reviewed and Approved
4/23/2009	1	CITY AUDITOR	Reviewed and Approved
4/23/2009	1	Utilities Drafter	Sent for Approval
4/23/2009	1	CITY ATTORNEY	Reviewed and Approved
4/23/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
4/22/2009	1	Finance Reviewer	Reviewed and Approved
4/22/2009	1	Finance Reviewer	Reviewed and Approved
4/22/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/21/2009	1	ODI DIRECTOR	Reviewed and Approved
4/21/2009	1	Utilities Drafter	Sent for Approval
4/20/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
4/20/2009	1	Utilities Drafter	Sent for Approval
4/20/2009	1	EBOCO Reviewer	Sent for Approval
4/17/2009	1	Utilities Reviewer	Reviewed and Approved
4/14/2009	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND:

Need. This legislation authorizes the Director of Public Utilities to modify an existing contract for HVAC Maintenance Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.

Contract History. The existing contract was bid on December 12, 2007. The lowest responsive and responsible and best bidder was Cornerstone Maintenance Services, Ltd. of Plain City, Ohio. A contract with this entity was authorized by Ordinance No. 0007-2008, passed on February 25, 2008. The bid documents include extension of the contract for two one year periods. This is the first one year extension of the contract.

SUPPLIER: Jim Skaggs dba Cornerstone Maintenance Services (01-0852059) Expires 1-7-11

FISCAL IMPACT:

Budget Information: Funds for this contract were budgeted in the amount of $ 121,832.68 for FY 2009.

Contract Modification Information Pursuant to Section 329.16, CCC:

1. Amount of Additional Funds - This Modification: $ 136,315.90

2. Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.

3. Why Other Procurement Processes Would Not Be In the City's Best Interest: This modification is deemed the most feasible and reasonable means of continuing to provide needed services.

4. How the Cost of the Modification Was Determined: The cost of the Modification to the Specialty Maintenance Crafts contract was based upon extension of prices in the current contract.

Historical Data: Amounts appropriated for these services in prior years are:
FY2008 $121,832.68 was spent in 2008



Title

To authorize the Director of Public Utilities to execute a planned modification to the contract for HVAC Maintenance Services with Jim Skaggs dba Cornerstone Maintenance Services, Ltd. for the Division of Sewerage and Drain...