City of Columbus - File #: 1063-2007

• File #: 1063-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/22/2007
• In control: Utilities Committee
• On agenda: 7/23/2007
• Final action: 7/25/2007
• Title: To authorize the Director of Public Utilities to modify and increase a professional services contract with EMH&T, Inc. for mapping of underground electrical circuits in the downtown area; to amend the 2007 Capital Improvements Budget; and to authorize the transfer and expenditure of $86,900.00 from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund, and to declare an emergency. ($86,900.00)

Date	Ver.	Action By	Action	Result
7/25/2007	1	CITY CLERK	Attest
7/24/2007	1	MAYOR	Signed
7/23/2007	1	Columbus City Council	Approved	Pass
7/23/2007	1	COUNCIL PRESIDENT	Signed
7/11/2007	1	CITY ATTORNEY	Reviewed and Approved
7/11/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
7/10/2007	1	Utilities Drafter	Sent for Approval
7/10/2007	1	Auditor Reviewer	Reviewed and Approved
7/10/2007	1	CITY AUDITOR	Reviewed and Approved
7/10/2007	1	Utilities Drafter	Sent for Approval
7/9/2007	1	Finance Reviewer	Reviewed and Approved
7/9/2007	1	Finance Reviewer	Reviewed and Approved
7/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
7/5/2007	1	ODI DIRECTOR	Reviewed and Approved
7/5/2007	1	Utilities Drafter	Sent for Approval
7/2/2007	1	EBOCO Reviewer	Sent for Approval
6/29/2007	1	Utilities Reviewer	Sent for Approval
6/29/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
6/29/2007	1	Utilities Drafter	Sent for Approval
6/27/2007	1	Utilities Drafter	Sent for Approval
6/26/2007	1	Utilities Drafter	Sent for Approval
6/25/2007	1	Utilities Drafter	Sent for Approval
6/25/2007	1	Utilities Reviewer	Reviewed and Approved
6/25/2007	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Utilities Director to modify and increase a professional services contract with EMH&T, Inc. for Geographic Information System (GIS) data conversion services for the Division of Power and Water. The intent of this project is to perform a data conversion service necessary to populate the GIS database with water infrastructure assets covering the entire utility service area. This ordinance requests authority to modify the contract to include mapping of underground electrical circuits in the downtown area of the City. While the original contract scope included mapping only water infrastructure the electrical systems are in close proximity and can easily be mapped and entered into the database. Accurate maps of existing underground circuits are critical to being able to rapidly respond for maintenance and repairs of these circuits and to accurately be able to provide circuit locations to contractors, developers, and property owners. This modification is a logical extension of the GIS scope of work contained in the contract. This project supports the directives of the Department of Public Utilities's (DPU) Technology Master Plan which includes completion of the conversion of water utility data and the Computerized Maintenance Management System (CMMS).

1. Amount of additional funds to be expended: $86,900.00
Original Contract Amount: $3,775,000.00
Amount of original contract and this modification: $3,861,900.00

2. Reasons additional goods/services could not be foreseen:
The original RFP from 2005 included the task of data conversion service necessary to populate the GIS database with water infrastructure assets covering the entire utility service area. The task of mapping electrical circuits requires the same identification and data enty into the same database.

3. Reason other procurement processes are not used:
Since the original RFP included the task of data conversion ser...