City of Columbus - File #: 0610-2008

• File #: 0610-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/28/2008
• In control: Finance & Economic Development Committee
• On agenda: 5/5/2008
• Final action: 5/7/2008
• Title: To authorize the Finance and Management Director to issue a purchase order for Keen's Body Shop for automotive services for the Fleet Management Division per the terms and conditions of a Universal Term Contract; to authorize the expenditure of $100,000.00 from the Fleet Management Services Funds; and to declare an emergency. ($100,000.00)

Date	Ver.	Action By	Action	Result
5/7/2008	1	CITY CLERK	Attest
5/6/2008	1	MAYOR	Signed
5/5/2008	1	Columbus City Council	Approved	Pass
5/5/2008	1	COUNCIL PRESIDENT	Signed
4/17/2008	1	Finance Drafter	Sent to Clerk's Office for Council
4/16/2008	1	EBOCO Reviewer	Reviewed and Approved
4/16/2008	1	ODI DIRECTOR	Reviewed and Approved
4/16/2008	1	Finance Drafter	Sent for Approval
4/16/2008	1	CITY ATTORNEY	Reviewed and Approved
4/14/2008	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
4/14/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/14/2008	1	Finance Drafter	Sent for Approval
4/14/2008	1	Auditor Reviewer	Reviewed and Approved
4/14/2008	1	CITY AUDITOR	Reviewed and Approved
4/14/2008	1	Finance Drafter	Sent for Approval
4/11/2008	1	Finance Drafter	Sent for Approval
4/11/2008	1	Finance Reviewer	Reviewed and Approved
4/11/2008	1	Finance Reviewer	Reviewed and Approved
3/28/2008	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order with Keen's Body Shop for automotive services. Formal competitive bids were taken by the Purchasing Office and a Universal Term Contract is in place for these services. These services are for auto body repair to approximately 3,200 city vehicles.

EMERGENCY ACTION: Emergency action is requested to ensure an uninterrupted supply of vehicle service, thereby keeping City owned vehicles in operation, including police cruisers and refuse collection equipment.

FISCAL IMPACT: The Fleet Management Division's 2008 operating budget contains nearly $2.22 million for the purchase of automotive services. This legislation authorizes an expenditure of $100,000.00 with Keen's Body Shop to purchase automotive services. Ordinance 0097-2008 passed on February 11, 2008 authorized the expenditure of $1.45 million for parts. Approximately $4.5 million was expended for similar items in 2007 and $2.24 million for these items in 2006.

Keen's Body Shop Contract Compliance Number 31-0854439, expiration date 01/24/2010.

Title

To authorize the Finance and Management Director to issue a purchase order for Keen's Body Shop for automotive services for the Fleet Management Division per the terms and conditions of a Universal Term Contract; to authorize the expenditure of $100,000.00 from the Fleet Management Services Funds; and to declare an emergency. ($100,000.00)


Body

WHEREAS, a Universal Term Contract (UTC) for Keen's Body Shop has been established through the formal competitive bid process by the Purchasing Office; and

WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase automotive services for motorized equipment; and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue a ...