Explanation
BACKGROUND: For the option to purchase Traffic Control Retroreflective and Non-retroreflective Sheeting for the Department of Public Service, Division of Planning and Operations, the largest user and other City agencies. Retroreflective and Non-retroreflective sheeting material is used for fabricating traffic control signage installed along roadways throughout the City of Columbus. The term of the proposed option contract would be through May 31, 2011 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003243. The Purchasing Office opened formal bids on April 30, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003243). Eighteen bids were solicited (MAJ: 17, F1: 1); Four bids were received (MAJ: 4).
The Purchasing Office is recommending award of four contracts to the lowest, responsive, responsible and best bidder:
3M Company, CC#410417775, exp. 4/07/2010
Avery Dennison Corporation., CC#951492269, exp. 4/27/2011
Nippon Carbide Industries, Inc., CC# 954331664, exp. 4/17/2011
Rocal, Inc., CC#310650779, exp. 4/30/2011
Total Estimated Annual Expenditure: $150,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund. City agencies will be required to obtain approval to expend from their appropriations.
Title
To authorize and direct the Finance and Management Director to enter into four contracts for the option ...
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