City of Columbus - File #: 1470-2009

• File #: 1470-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/26/2009
• In control: Safety Committee
• On agenda: 11/9/2009
• Final action: 11/11/2009
• Title: To authorize and direct the Finance and Management Director to modify and extend the contract for the Fire Division for the option to rent Linens with Buckeye Linen Service; and to declare an emergency.

Date	Ver.	Action By	Action	Result
11/11/2009	1	ACTING MAYOR	Signed
11/11/2009	1	CITY CLERK	Attest
11/9/2009	1	Columbus City Council	Approved	Pass
11/9/2009	1	COUNCIL PRESIDENT	Signed
10/30/2009	1	CITY ATTORNEY	Reviewed and Approved
10/30/2009	1	Finance Drafter	Sent to Clerk's Office for Council
10/29/2009	1	EBOCO Reviewer	Sent for Approval
10/29/2009	1	ODI DIRECTOR	Reviewed and Approved
10/29/2009	1	Finance Drafter	Sent for Approval
10/29/2009	1	Auditor Reviewer	Reviewed and Approved
10/29/2009	1	CITY AUDITOR	Reviewed and Approved
10/29/2009	1	Finance Drafter	Sent for Approval
10/28/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/28/2009	1	Finance Drafter	Sent for Approval
10/26/2009	1	Finance - Purchasing Drafter	Sent for Approval
10/26/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/26/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: To modify and extend the existing contract for the option to rent Linens for the Public Safety Department, Fire Division, to and including November 30, 2010. The Universal Term Contract has a final one-year extension available, subject to mutual agreement and City Council approval. Formal bids were opened by the Purchasing Office on January 12, 2006. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Solicitation #SA001879). The following contract was established in accordance with bids received:

FL003038 with Buckeye Linen Service, 31-0999310.

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

1. Amount of additional funds: The estimated annual expenditure for the contract is $70,000.00. The Fire Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract, but requires City Council approval.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.


FISCAL IMPACT: No funding is required to extend the option contract. The Fire Division must set aside their own funding for their estimated expenditures.

To keep interrupted supply of service to the City Agencies using the Universal Term Contract at a minimum, this ordinance is be submitted as an emergency.


Title

To authorize and direct the Finance and Management Director to modify and extend the contract for the Fire Division for the option to rent Linens with Buckeye Linen Service; and to declare an emergency.


Body

WHEREAS, the Purchasing Office advertised and solicited formal ...