Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Small Engine and Grounds Equipment Parts with AG-PRO OHIO LLC and Jerry Pate Turf & Irrigation, Inc. The Division of Fleet Management is the primary user for small engine and grounds equipment parts. Small Engine and Grounds Equipment Parts are used to repair and maintain City owned assets such as lawn and landscape equipment. The term of the proposed option contracts would be approximately three (3) years, expiring November 30, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 17, 2024. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002726
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ028697). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
AG PRO OHIO LLC, CC# 028089 Pending, Item #’s 1-4 and 9-17, $1.00
Jerry Pate Turf & Irrigation, Inc., CC# 034768 Pending, Item #’s 5,6,7 and 8, $1.00
Total Estimated Annual Expenditure: $45,000.00, Division of Fleet Management, the primary user Division of Fleet
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract will expire November 30, 2024 and it is vital there is an uninterrupted supply of these products use to repair and maintain Ci...
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