City of Columbus - File #: 1413-2004

• File #: 1413-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/12/2004
• In control: Safety Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize and direct the Finance Director to enter into a contract for an option to purchase Turnout Gear, with Total Fire Group/Morning Pride Mfg. L.L.C., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/15/2004	1	Finance - Purchasing Drafter	Sent for Approval
7/15/2004	1	CITY ATTORNEY	Reviewed and Approved
7/15/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
7/14/2004	1	Auditor Reviewer	Reviewed and Approved
7/14/2004	1	CITY AUDITOR	Reviewed and Approved
7/13/2004	1	EBOCO Reviewer	Reviewed and Approved
7/13/2004	1	ODI DIRECTOR	Reviewed and Approved
7/13/2004	1	Finance - Purchasing Drafter	Sent for Approval
7/12/2004	1	Finance - Purchasing Drafter	Sent for Approval
7/12/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Turnout Gear for the Division Fire, the largest user. The term of the proposed option contract will be two years from date of execution.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001156. Seventy-one (MAJ:65, MBE:4, FBE:2) bids were solicited; five (MAJ:5) bids received. There was one lower bid, however, the alternative that was bid did not meet the specifications for the materials or contruction as agreed upon between the Division of Fire, Safety Director's Office and the IAFF Local 67. Therefore, it is recommended that the award be made to the lowest responsive and responsible and best bidder, Total Fire Group/Morning Pride Mfg. L.L.C. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Company Status CC Number Est. Annual Expenditure
Total Fire Group/Morning Pride Mfg. L.L.C. MAJ 31-1608763 $530,413.00

Since additional legislation will most likely be necessary for any division to purchase off this option contract, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Fire will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into a contract for an option to purchase Turnout Gear, with Total Fire Group/Morning Pride Mfg. L.L.C., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emer...