City of Columbus - File #: 0202-2016

• File #: 0202-2016
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/14/2016
• In control: Technology Committee
• On agenda: 3/14/2016
• Final action: 3/17/2016
• Title: To authorize the Director of the Department of Technology, on behalf of the Departments of Building and Zoning Services, Development, Public Utilities and Public Service, to enter into and modify an agreement with Accela, Inc. for software maintenance support services on existing licenses; to purchase additional licenses with software maintenance and support for the Department of Development in accordance with the sole source provisions of Columbus City Code; and to authorize the expenditure of $356,320.45 from the Department of Technology, Information Services Operating Fund, and to declare an emergency. ($356,320.45)

Date	Ver.	Action By	Action	Result
3/17/2016	1	CITY CLERK	Attest
3/16/2016	1	MAYOR	Signed
3/14/2016	1	COUNCIL PRESIDENT	Signed
3/14/2016	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to enter into the fifth year of a five year software maintenance and support agreement with Accela, Inc.in the amount of $307,898.47 for the coverage term period of April 1, 2016 to March 31, 2017. The original contract was authorized by ordinance 0430-2012, passed May 21, 2012 through purchase order EL012856. The contract for the fourth year term period of April 1, 2015 to March 31, 2016 was most recently authorized by ordinance 0438-2015, passed March 09, 2015 through purchase order EL016891.

The contract will continue the provisions for services between the City of Columbus and Accela, Inc. for the purpose of software maintenance and support services utilized by the Department of Building and Zoning Services; which also supports daily operational functions that benefit various city departments and divisions such as, yet not limited to: the Department of Development, the Department of Public Utilities, and transportation divisions in the Public Service Department. These maintenance and support services include technical assistance, support, upgrades and telephone support services for the Accela Automation (AA) System application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop. Without the passage of this legislation, the Department of Technology will lose the ability to maintain the AA application, eliminating the ability to provide web access for building permits, data and information utilized by citizens regarding issues such as building permits and inspections.

This ordinance also authorizes the Director of the Department of Technology, on behalf of the Department of Development to modify an agreement with Accela, Inc. for new licenses, software maintenance and support services, in the amount of $48,421.98 with the term coverage...