Explanation
BACKGROUND: To establish a contract for the option to purchase HP Imaging, Printer Group Devices for the Department of Technology, the largest user. The term of the proposed option contract will be two years with an option to renew for two additional one-year periods if mutually agreed. Contract expiration date: March 31, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000597). Two hundred fifty-two (MAJ: 252), twenty (M1A: 20), four (F1:4) and five (MBR: 5) bids were solicited; and twelve (MAJ: 12), two (M1A: 2) two (F1: 2), two (MBR: 2) bids were received.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder:
Pomeroy IT Solutions, Inc., MAJ, CC#61-1352158, $1.00
Total Estimated Annual Expenditure: $200,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Any City agency using this contract will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into contract for an option to purchase HP Imaging, Printer Group Devices, with Pomeroy IT Solutions, Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Account and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 29, 2004 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this emergency ordinance ad...
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