Explanation
Background: This legislation authorizes and directs the Finance Director to issue a purchase order for credit card gasoline purchases, for the Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: This legislation would authorize $320,000 for credit card gasoline purchases through November. Credit card gasoline expenditures were $1,831,493.74 from January 2004 - August 2004. The 2004 budget included $1,936,743.00 for credit card purchases. The actual average price Fleet has experienced for credit card fuel purchases has been $1.76 per gallon. With the rising price of fuel, it is likely that more authority (in addition to this legislation) will be needed before then end of this year.
In 2003, a total of $2,159,905.30 was spent on credit card gasoline purchases. In 2002, that amount was $2,036,600.00 . Upon the approval of this ordinance, the Fleet Management Division will have legislated a total of $2,151,493.74 for the purchase of Credit card gasoline.
Emergency action is requested in order to ensure an uninterrupted purchase of credit card fuel purchases from the UTC supplier.
Title
To authorize and direct the Finance Director to issue a purchase order for credit card gasoline purchases for the Fleet Management Division, to authorize and direct the expenditure of $320,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($320,000.00)
Body
WHEREAS, a Universal Term Contract (UTC) has been established through the formal competitive bid process, and
WHEREAS, the Fleet Management Division has a need to purchase credit card gasoline, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue a purchase order for credit card gasoline purchases to ensure an adequate fuel sup...
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