City of Columbus - File #: 0643-2004

• File #: 0643-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/26/2004
• In control: Public Service & Transportation Committee
• On agenda: 4/19/2004
• Final action: 4/21/2004
• Title: To authorize the Finance Director to establish a purchase order for the purchase of Chevrolet Impalas from Byers Chevrolet in accordance with the terms and conditions of Universal Term Contracts for the Fire Division, to authorize the expenditure of $162,370.00 from the Fleet Management Division's General Fund vehicle allocation, and to declare an emergency. ($162,370.00)

Date	Ver.	Action By	Action	Result
4/21/2004	1	CITY CLERK	Attest
4/20/2004	1	MAYOR	Signed
4/19/2004	1	Columbus City Council	Approved	Pass
4/19/2004	1	COUNCIL PRESIDENT	Signed
4/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
4/9/2004	1	Auditor Reviewer	Reviewed and Approved
4/9/2004	1	CITY AUDITOR	Reviewed and Approved
4/9/2004	1	Service Drafter	Sent for Approval
4/9/2004	1	CITY ATTORNEY	Reviewed and Approved
4/9/2004	1	Service Drafter	Sent to Clerk's Office for Council
4/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
4/8/2004	1	Finance Reviewer	Reviewed and Approved
4/8/2004	1	FINANCE DIRECTOR	Reviewed and Approved
3/31/2004	1	Service Drafter	Sent for Approval
3/26/2004	1	Service Drafter	Sent for Approval
3/26/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: The Fire Division needs to replace ten (10) Arson Bureau vehicles. The current vehicles have high mileage and excessive maintenance costs. This legislation authorizes the purchase of ten (10) Chevrolet Impalas from Byers Chevrolet, using General Fund monies allocated to the Fleet Management Division for replacement of vehicles.

The vehicles will be purchased in accordance with Solicitation SA000509GRW, Contract # FL001890. Contract expires 8/31/2004.

The contract compliance number for Byers Chevrolet is 314139860. Byers Chevrolet is a majority company.

Emergency action is necessary to ensure the order placement prior to the manufacturer's cutoff deadline in early May 2004.


FISCAL IMPACT: There are monies allocated in the 2004 Fleet Management General Fund budget for vehicle replacements. The original General Fund vehicle allocation is $2,518,002.00. The cost of ten fire vehicles will be $162,370.00. Expenditures for fourteen fire vehicles in 2003 were $249,999.80 and twenty-four fire vehicles in 2002 expenditures totaled $358,328.00.

Title

To authorize the Finance Director to establish a purchase order for the purchase of Chevrolet Impalas from Byers Chevrolet in accordance with the terms and conditions of Universal Term Contracts for the Fire Division, to authorize the expenditure of $162,370.00 from the Fleet Management Division's General Fund vehicle allocation, and to declare an emergency. ($162,370.00)


Body

WHEREAS, the Fire Division needs to replace vehicles that have high mileage and excessive maintenance costs, and

WHEREAS, the Fleet Management Division has General Fund monies budgeted for vehicle replacements, and

WHEREAS, bids were taken for these vehicles via SA000509GRW / FL001890 for the purchase of these vehicles; and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that it is immediately necessary to ...