City of Columbus - File #: 1445-2006

• File #: 1445-2006
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 8/3/2006
• In control: Utilities Committee
• On agenda: 9/18/2006
• Final action: 9/20/2006
• Title: To authorize and direct the Finance and Management Director to enter into three (3) contracts for the option to purchase Specialty and Industrial Gases with DeLille Oxygen, Valley National Gases and Airgas Great Lakes, to authorize the expenditure of $3.00 to establish the contracts from the Universal Term Contracts Fund. , and to declare an emergency. ($3.00).

Date	Ver.	Action By	Action	Result
9/20/2006	2	MAYOR	Signed
9/20/2006	2	CITY CLERK	Attest
9/18/2006	1	Columbus City Council	Taken from the Table	Pass
9/18/2006	2	Columbus City Council	Amended to 30 day	Pass
9/18/2006	2	Columbus City Council	Approved as Amended	Pass
9/18/2006	2	COUNCIL PRESIDENT	Signed
9/11/2006	1	Columbus City Council	Tabled to Certain Date	Pass
8/28/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
8/21/2006	1	CITY ATTORNEY	Reviewed and Approved
8/18/2006	1	EBOCO Reviewer	Reviewed and Approved
8/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
8/17/2006	1	Auditor Reviewer	Reviewed and Approved
8/17/2006	1	CITY AUDITOR	Reviewed and Approved
8/17/2006	1	CITY AUDITOR	Reviewed and Approved
8/17/2006	1	Finance - Purchasing Drafter	Sent for Approval
8/16/2006	1	Finance - Purchasing Drafter	Sent for Approval
8/15/2006	1	ODI DIRECTOR	Reviewed and Approved
8/9/2006	1	FINANCE DIRECTOR	Reviewed and Approved
8/9/2006	1	Finance - Purchasing Drafter	Sent for Approval
8/4/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
8/3/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to establish three (3) UTC contracts to purchase Specialty & Industrial Gases for various City of Columbus agencies and the Division of Sewerage and Drainage, the largest user. The term of the proposed option contract would be three (3) years, expiring November 30, 2009, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 8, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002024). 10 bids were solicited: (MBE-0, FBE-0, MAJ-10). 4 bids received: (MAJ-4). The solicitation consists of 4 groups of gases and supplies. The low bidder of Groups 1 & 3, Linde Gas, was determined to be non-responsive due to submittal of terms and conditions in conflict with the City of Columbus. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:

DeLille Oxygen, Group 1, MAJ, CC#31-0682727, expires 5/7/07, $1.00
Valley National Gases, Group 2 & 4, MAJ, CC#55-0460738, expires 9/2/06, $1.00
Airgas Great Lakes, Group 3, MAJ, CC#38-2518089, expires 8/18/07, $1.00

Total Estimated Annual Expenditure: $70,000.00, various agencies. The Division of Sewerage and Drainage is the largest user.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Universal Term Contracts Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimate...