City of Columbus - File #: 0243-2007

• File #: 0243-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/6/2007
• In control: Administration Committee
• On agenda: 3/12/2007
• Final action: 3/15/2007
• Title: To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase HP Imaging, Printing Devices, Supplies and Services with Pomeroy It Solutions, Inc., and to declare an emergency.

Date	Ver.	Action By	Action	Result
3/15/2007	1	CITY CLERK	Attest
3/14/2007	1	MAYOR	Signed
3/12/2007	1	Columbus City Council	Approved	Pass
3/12/2007	1	COUNCIL PRESIDENT	Signed
3/1/2007	1	CITY ATTORNEY	Reviewed and Approved
3/1/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/28/2007	1	ODI DIRECTOR	Reviewed and Approved
2/28/2007	1	Finance - Purchasing Drafter	Sent for Approval
2/27/2007	1	EBOCO Reviewer	Reviewed and Approved
2/26/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
2/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/26/2007	1	Finance - Purchasing Drafter	Sent for Approval
2/8/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase HP Imaging, Printing Devices, Supplies and Services for the Department of Technology (DoT), the largest user to and including March 31, 2008. Formal bids were opened by the Purchasing Office on January 29, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Proposal SA000597JY) FL002132, with Pomeroy It Solutions, Inc. was established in accordance with bids received. Contract compliance # 61-1352158 - expires October 5, 2007.

According to the Excluded Parties Listing of the Federal government this company is not debarred nor are they listed in the Auditor of State's database for Findings for Recovery.

1. Amount of additional funds: The estimated annual expenditure for the contract is $90,000.00. The DoT must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The DoT, the largest user, recommends that FL003132 be extended to continue daily operational needs while the Department conducts research and evaluates the market to execute specifications for a new bid.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement

FISCAL IMPACT: No funding is required to extend the option contracts. The DoT must set aside their own funding for their estimated expenditures.

To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.

Title

To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase HP Imaging, Printing Devices, Supplies and Services with Pomeroy It Solutions, Inc., a...