Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract for Basin Collector Parts for the Division of Water, the sole user. This contract will provide for the purchase of replacement parts for sludge removal equipment in use at the water treatment plants within the Columbus service area. The term of the proposed option contract would be approximately two years, expiring July 31, 2016, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 3, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005328). Twenty-six (26) bids were solicited: (M1A-0, F1-1, MBR-0). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Fairfield Service Company of Indiana, LLC, MAJ, CC# 03-0593444 expires 05/14/2016, All Items, $1.00
Total Estimated Annual Expenditure: $150,000, Division of Water, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Basin Collector Parts with Fairfield Service Company of Indiana, LLC, to authorize the expenditure of $1.00 to establish the contract from the General Fund, and to de...
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