City of Columbus - File #: 1734-2005

• File #: 1734-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/6/2005
• In control: Utilities Committee
• On agenda: 11/7/2005
• Final action: 11/9/2005
• Title: To authorize the Finance and Management Director to purchase a transformer for the Division of Electricity, to waive the provisions of competitive bidding, to authorize the expenditure of $30,012.00 from the Division of Electricity Operating Fund, and to declare an emergency. ($30,012.00)

Date	Ver.	Action By	Action	Result
11/9/2005	1	CITY CLERK	Attest
11/8/2005	1	MAYOR	Signed
11/7/2005	1	Columbus City Council	Approved	Pass
11/7/2005	1	COUNCIL PRESIDENT	Signed
10/27/2005	1	Utilities Drafter	Sent for Approval
10/27/2005	1	EBOCO Reviewer	Reviewed and Approved
10/27/2005	1	ODI DIRECTOR	Reviewed and Approved
10/27/2005	1	Utilities Drafter	Sent for Approval
10/27/2005	1	Auditor Reviewer	Reviewed and Approved
10/27/2005	1	CITY AUDITOR	Reviewed and Approved
10/27/2005	1	Utilities Drafter	Sent for Approval
10/27/2005	1	CITY ATTORNEY	Reviewed and Approved
10/27/2005	1	Utilities Drafter	Sent to Clerk's Office for Council
10/26/2005	1	Finance Reviewer	Reviewed and Approved
10/26/2005	1	FINANCE DIRECTOR	Reviewed and Approved
10/25/2005	1	Utilities Drafter	Sent for Approval
10/21/2005	1	Utilities Reviewer	Sent for Approval
10/21/2005	1	UTILITIES DIRECTOR	Reviewed and Approved
10/20/2005	1	Utilities Reviewer	Reviewed and Approved
10/20/2005	1	Utilities Drafter	Sent for Approval
10/14/2005	1	Utilities Reviewer	Reviewed and Approved
10/14/2005	1	Utilities Drafter	Sent for Approval
10/7/2005	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: The Division of Electricity has in service a transformer located at the Dublin Avenue substation. This transformer is showing an internal problem, which has been verified by a detection of gases in an oil sample taken from the transformer. While the Division is monitoring this transformer by taking regular oil samples, it is a concern that if this transformer should fail it would have a detrimental effect on the Division's electrical system. The transformer cannot be repaired while it is in service, therefore, the Division would like to remove this transformer and install a new grounding transformer as quickly as possible. This transformer is the only one of its kind in the Division's electrical system and is not available on any existing universal term contract.

Six vendors were solicited for informal bids and Carte International Inc. submitted the lowest bid. Because of the unplanned need to replace the existing transformer, the City does not have time to go through the formal bidding process, it is in the best interest of the City of Columbus, Department of Public Utilities, Division of Electricity to waive Chapter 329.06 of the Columbus City Code and to award a contract to Carte International Inc., in the amount of $30,012.00. Their Contract Compliance Number is 999999993-538.

Emergency action is requested in order that the transformer may be ordered, received and installed so that the existing transformer may be replaced to avoid possible electrical system failure.

FISCAL IMPACT: $80,000 was budgeted for the purchase of transformers in the 2005 Electricity Operating Budget. $351,827 was spent in 2003 and $179,484 was spent in 2004 from the Electricity Operating Fund and the Voted Street Lighting and Electricity Distribution Improvements Fund for the purchase of transformers.

Title

To authorize the Finance and Management Director to purchase a transformer for the Division of Electricity, to waive the provisi...