Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to modify a contract with Ohio Machinery Co. Ordinance# 2900-2021 authorized for the purchase of two (2) Single Axle CNG Dump Trucks. There have been several price increases since the order was placed and additional funds are needed. The price increase was anticipated and included in the contingency of Ordinance 2900-2021 but we did not anticipate such a large increase.
The Department of Public Utilities is in the process of purchasing two (2) Single Axle CNG Dump Trucks the Division of Water to haul gravel, dirt, and pull trailers for equipment operators. The original purchase and contract was authorized by Ordinance 2900-2021 (ACPO008140).
The company is not debarred according to the Excluded Part Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Ohio Machinery Co., Vendor# 006428, expires 5/8/26.
EMERGENCY DESIGNATION: The Department of Public Utilities (DPU) is requesting emergency legislation for the two dump trucks because Ohio Machinery is attempting to deliver and we cannot process the invoices or add them to our assets until the PO has sufficient funding. The original PO is insufficient due to receiving quotes at years end in 2020 and using those quotes to formulate a PO. Also, the company issued the original PO was bought out and renamed. The trucks also suffered from volatile price increases during the pandemic. The two dump trucks are valuable assets that need to be added to DPU asset lists so The Division of Water can maintain a high level of service to the rate payers and continue to provide quality drinking water.
Fiscal Impact: The expenditure was legislated by Ordinance 2900-2021. The existing contract and purchase order PO339949 for these trucks was funded by the existing auditor's certific...
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