City of Columbus - File #: 0001-2010

• File #: 0001-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/16/2009
• In control: Public Service & Transportation Committee
• On agenda: 2/8/2010
• Final action: 2/10/2010
• Title: To authorize the Director of Finance and Management to enter into a contract for the purchase of four tractors, five sets of mowers, and four snow plows in accordance with a State of Ohio contract with Franklin Equipment, LLC for the Division of Planning and Operations, to authorize the expenditure of $146,229.85 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($146,229.85)

Date	Ver.	Action By	Action	Result
2/10/2010	1	CITY CLERK	Attest
2/9/2010	1	MAYOR	Signed
2/8/2010	2	Columbus City Council	Approved	Pass
2/8/2010	1	COUNCIL PRESIDENT PRO-TEM	Signed
1/27/2010	1	CITY ATTORNEY	Reviewed and Approved
1/27/2010	1	Service Drafter	Sent to Clerk's Office for Council
1/26/2010	1	EBOCO Reviewer	Sent for Approval
1/26/2010	1	ODI DIRECTOR	Reviewed and Approved
1/26/2010	1	Service Drafter	Sent for Approval
1/25/2010	1	Service Drafter	Sent for Approval
1/25/2010	1	Auditor Reviewer	Reviewed and Approved
1/25/2010	1	CITY AUDITOR	Reviewed and Approved
1/25/2010	1	Service Drafter	Sent for Approval
1/22/2010	1	FINANCE DIRECTOR	Reviewed and Approved
1/20/2010	1	Finance Reviewer	Reviewed and Approved
1/20/2010	1	Finance Reviewer	Reviewed and Approved
1/14/2010	1	Finance Reviewer	Sent for Approval
1/13/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
12/22/2009	1	Finance Reviewer	Reviewed and Approved
12/22/2009	1	Finance Reviewer	Reviewed and Approved
12/21/2009	1	SERVICE DIRECTOR	Reviewed and Approved
12/20/2009	1	Service Drafter	Sent for Approval
12/17/2009	1	Service Reviewer	Reviewed and Approved
12/16/2009	1	Service Drafter	Sent for Approval

Explanation
1. Background
The Division of Planning and Operations is responsible for mowing and snow and ice removal and control along the City's roadway system. To accomplish this mission the Division requires four tractors with five sets of mowers and four snow plows. These tractors will replace tractors that the Division has been borrowing from other governmental agencies. This purchase will be in accordance with the current State of Ohio Cooperative Contract, STS515X which expires on November 30, 2012. City ordinance 0582-87 authorizes city agencies to utilize Department of Administrative Services (DAS) State Cooperative contracts. To obtain cost information for this purchase the Division first contacted area businesses to ascertain pricing should the Division formally bid the units. State Contract Pricing was then obtained to compare and decide which method offered the City the best savings. It was determined that utilizing the state contract was the best option This information was sent to the City's Purchasing Office who evaluated the quotes and concurred with the state contract option.

This purchase has been approved by the Fleet Management Division. This equipment does not offer environmentally preferred fuel options at this time.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Franklin Equipment LLC.

Supplier: Franklin Equipment LLC, 915 Harmon Avenue, Columbus, OH 43223

2. FISCAL IMPACT
Funds are available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The cost of this purchase is $146,229.85.

3. CONTRACT COMPLIANCE
Franklin Equipment LLC contract compliance number is 421751501 and expires 9/3/2010

4. EMERGENCY DESIGNATION
Emergency action is requested for this purchase so this equipment order can proceed and equipment assembled by the manufacturer and be ready for use this season.

Title
To authorize t...