Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Century Equipment for the purchase of 3 GEM two-passenger Electric Utility Vehicles for use by the Fleet Management Division, Facilities Division, and Parking Violation Bureau (PVB). The Purchasing Office originally conducted a Request for Information (RFI) to identify the base minimum standards and options that would best suit the City's needs (SA004496 opened 7/13/12). Fleet Management used the information obtained through that process to draft specifications. The Purchasing Office opened formal bids on February 7, 2013. The City advertised and solicited competitive bids in accordance with Section 329.06, Solicitation No. SA004761. Forty-two (42) bids were solicited: (M1A-0, F1-0, MBR-1). Two bids were received. The specifications required a vehicle with a 72 volt system powered by 9 8-volt maintenance-free gel batteries. The low bidder bid a 48 volt system of 8 6-volt high Capacity lead acid batteries, which did not meet the minimum specifications. The second bidder, Century Equipment, met all specifications but made an extension error when completing their proposal page. The Fleet Management Division requested the Purchasing Office reject both bids and negotiate with the bidder that met all specifications on an informal basis. It is recommended that the City waive the competitive bidding procedure to allow for award to Century Equipment.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Century Equipment, contract compliance 34-4478146 expires 10/01/2014. This supplier does not hold MBE/FBE status.
EMERGENCY ACTION is requested to allow the purchase of the three electric vehicles for the (1) Fleet Division (1) Facilities, and (1) PVB ...
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