City of Columbus - File #: 1588-2009

• File #: 1588-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/13/2009
• In control: Finance & Economic Development Committee
• On agenda: 12/7/2009
• Final action: 12/9/2009
• Title: To authorize and direct the Finance & Management Director to enter into three (3) UTC contracts for the option to purchase Office Chairs with Commercial Works, Inc., Continental Office Environments, and King Business Interiors, Inc., to authorize the expenditure of three (3) dollars to establish the contract from the Mail, Print Services and UTC Fund. ($3.00)

Date	Ver.	Action By	Action	Result
12/9/2009	1	CITY CLERK	Attest
12/8/2009	1	MAYOR	Signed
12/7/2009	1	Columbus City Council	Approved
12/7/2009	1	COUNCIL PRESIDENT	Signed
11/30/2009	1	CITY ATTORNEY	Reviewed and Approved
11/30/2009	1	Finance Drafter	Sent to Clerk's Office for Council
11/27/2009	1	Auditor Reviewer	Reviewed and Approved
11/27/2009	1	CITY AUDITOR	Reviewed and Approved
11/27/2009	1	Finance Drafter	Sent for Approval
11/25/2009	1	EBOCO Reviewer	Sent for Approval
11/25/2009	1	ODI DIRECTOR	Reviewed and Approved
11/25/2009	1	Finance Drafter	Sent for Approval
11/23/2009	1	Finance Reviewer	Reviewed and Approved
11/23/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/23/2009	1	Finance Drafter	Sent for Approval
11/20/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/19/2009	1	Finance - Purchasing Drafter	Sent for Approval

Explanation
BACKGROUND: For the option to purchase Office Chairs for all City agencies. The contract will provide the City with a variety of Office Chairs and task stools. The term of the proposed option contract is two (2) years. Contract is through December 31, 2011. The contract may be extended for two (2) additional years subject to agreement by both parties. The Purchasing Office opened formal bids on October 8, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA003367; 81(MBE:3; FBE:7) bids were solicited; 8 (MBE: 0; FBE: 1) bids were received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:

Commercial Works, Inc.: CC# 3108293937 (Expires: 11/14/2010)
Continental Office Environments: CC# 314413238 (Expires: 4/11/2010)
King Business Interiors, Inc.: CC# 311624533 (FBE): (Expires: 10/20/2011)
Total Estimated Annual Expenditure: $400,000.00

The companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

King Business Interiors was deemed non-responsive as follows:
Item 6A: low bidder - quoted an alternate with a back and seat feature which did not meet specification.
Item 7A: low bidder - quoted an alternate mid-back chair not a high-back chair as specified.
Item 18A: 2nd low bidder; quoted an alternate with a back feature which did not meet specification.

Continental Office Environments was deemed non-responsive as follows:
Item 6A: 2nd low bidder but did not submit fabric samples as specified.
Item 7A: 3rd low bidder but did not submit fabric samples as specified.

Commercial Works, Inc. was deemed non-responsive as follows:
Item 7A: 2nd low bidder; quoted an alternate which was tested and the back height did not meet specification.
Item 8A : low bidder; quoted a mid-back chair not a high-back as sp...