City of Columbus - File #: 1262-2005

• File #: 1262-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/30/2005
• In control: Administration Committee
• On agenda: 7/25/2005
• Final action: 7/27/2005
• Title: To authorize the Finance Director, for the Department of Technology to purchase replacement desktop computers on behalf of various city agencies from a pre-established universal term contract with Smart Solutions; to authorize the expenditure of $101,350.00 from the Department of Technology Internal Service Fund; and to declare an emergency. ($101,350.00)

Date	Ver.	Action By	Action	Result
7/27/2005	1	MAYOR	Signed
7/27/2005	1	CITY CLERK	Attest
7/25/2005	1	Columbus City Council	Approved	Pass
7/25/2005	1	COUNCIL PRESIDENT	Signed
7/15/2005	1	CITY AUDITOR	Reviewed and Approved
7/15/2005	1	Technology Drafter	Sent for Approval
7/15/2005	1	CITY ATTORNEY	Reviewed and Approved
7/15/2005	1	Technology Drafter	Sent to Clerk's Office for Council
7/14/2005	1	FINANCE DIRECTOR	Reviewed and Approved
7/14/2005	1	Technology Drafter	Sent for Approval
7/14/2005	1	Auditor Reviewer	Reviewed and Approved
7/13/2005	1	Finance Reviewer	Reviewed and Approved
7/12/2005	1	EBOCO Reviewer	Sent for Approval
7/12/2005	1	ODI DIRECTOR	Reviewed and Approved
7/12/2005	1	Technology Drafter	Sent for Approval
7/11/2005	1	Technology Drafter	Sent for Approval
7/8/2005	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/30/2005	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND
This ordinance authorizes the Finance Director to establish a purchase order, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers. This purchase will be made from a pre-established universal term contract (UTC), which expires March 31, 2006 with Smart Solutions.

The desktop computers being replaced are outdated and/or obsolete and are used for the running of applications that are very important to the daily operation of various city divisions. As such, replacement of this equipment is crucial for continued efficiency of city operations. Additionally, this is the first time in several years that funding has been available for replacement of desktop computers.

FISCAL IMPACT
On June 6, 2005 ordinance 0759-2005 passed, authorizing funds in the amount of $323,600.00 for replacement desktop computers, for various city agencies, with Resource One. Funds totaling $101,350.00 for this ordinance are available in the 2005 Department of Technology's Internal Service Fund's Budget for this purchase, providing computer equipment to those agencies that were not included in ordinance 0759-2005.

CONTRACT COMPLIANCE
341403269 -- Expiration 06/04/2007

EMERGENCY DESIGNATION
Emergency designation is being requested to immediately facilitate this purchase as the equipment being purchased is obsolete and crucial to city operations. Additionally, since division desktop computers have not been replaced for several years, the Department of Technology would like to continue the process of acquisition and installation on behalf of their customers.


Title
To authorize the Finance Director, for the Department of Technology to purchase replacement desktop computers on behalf of various city agencies from a pre-established universal term contract with Smart Solutions; to authorize the expenditure of $101,350.00 from the Department of Technology Internal Service Fund; an...