City of Columbus - File #: 0139-2007

• File #: 0139-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/23/2007
• In control: Public Service & Transportation Committee
• On agenda: 2/26/2007
• Final action: 2/27/2007
• Title: To authorize the Finance & Management Director to issue various purchase orders for automotive parts, supplies, accessories, and services for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $1,375,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($1,375,000.00)

Date	Ver.	Action By	Action	Result
2/27/2007	1	MAYOR	Signed
2/27/2007	1	CITY CLERK	Attest
2/26/2007	1	Columbus City Council	Approved	Pass
2/26/2007	1	COUNCIL PRESIDENT	Signed
2/15/2007	1	Auditor Reviewer	Reviewed and Approved
2/15/2007	1	CITY AUDITOR	Reviewed and Approved
2/15/2007	1	Service Reviewer	Sent for Approval
2/15/2007	1	CITY ATTORNEY	Reviewed and Approved
2/15/2007	1	Service Reviewer	Sent to Clerk's Office for Council
2/14/2007	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
2/14/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/14/2007	1	SERVICE DIRECTOR	Reviewed and Approved
2/13/2007	1	Finance Reviewer	Reviewed and Approved
2/13/2007	1	Finance Reviewer	Reviewed and Approved
2/9/2007	1	SERVICE DIRECTOR	Reviewed and Approved
2/3/2007	1	Service Drafter	Sent for Approval
1/23/2007	1	Service Drafter	Sent for Approval

Explanation

Background: This legislation authorizes and directs the Finance & Management Director to issue purchase orders for automotive parts, supplies, accessories, and services for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items. The automotive parts, supplies, accessories, and services are used to repair the approximately 3,300 city vehicles.

Fiscal Impact: The Fleet Management Division has a proposed budget of $3.5 million for the purchase of automotive parts, supplies, accessories, and services in the 2007 operating budget. This legislation authorizes an expenditure of $1,250,000.00 with various vendors to purchase automotive parts, supplies, and accessories, and $125,000.00 for services. Additional legislation will be forthcoming upon reviews of spending analysis. Expenditures for like items and time frames were $2.0 million in 2006 and $1.9 million in 2005.

Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies, accessories and services.

Title

To authorize the Finance & Management Director to issue various purchase orders for automotive parts, supplies, accessories, and services for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $1,375,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($1,375,000.00)

Body

WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasing office, and

WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase automotive parts, supplies, accessories, and services for motorized equipment, and

WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it...