Explanation
BACKGROUND: For the option to purchase Clinical Supplies for the Health Department, the largest user. The term of the proposed option contract would be from the date of execution through October 31, 2007 with the option to extend for two additional one year agreements.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001638). One hundred thirty-five (MAJ: 131, MBE: 2; FBE: 2) bids were solicited; fifteen (MAJ: 15) bids were received. Six bids were deemed non-responsive due to not meeting specifications.
The Purchasing Office is recommending award of one contract each to the lowest responsive and responsible bidders:
Crosby's Drugs, Inc. MAJ, CC#31-0996978, Estimated Annual Expenditure: $20,181.00
Total Access Group, Inc., MAJ, CC#93-1198696, Estimated Annual Expenditure: $14,040.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. All City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into two contracts for an option to purchase Clinical Supplies with Crosby's Drugs, Inc. and Total Access Group, Inc., to authorize the expenditure of two dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited ...
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