Explanation
BACKGROUND: For the option to purchase Trophies and Awards (UTC) for the Recreation and Parks Department. The term of the proposed option contract is for two (2) years, with the option to renew for one (1) additional year. The contract is through December 31, 2006 extension through December 31, 2007. The Purchasing Office opened formal bids on 11/18/2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001354). A total of four (4) bids were received: One (1) MAJ (company has identified their firm as female owned; however, this company is not certified as female owed by the Equal Business Opportunity Office), one (1) MAJ, and two (2) companies whose status is unknown because they are not registered in the City's vendor database. A total of 41 companies were solicited (Two were M1A, 0 were F1and 39 were majority owned ).
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Village Trophy Co. CC # 31-1356180
Total Estimated Annual Expenditure: $17,074.50.
This company is not debarred according to the Excluded Party Listing System of the Federal Government and is not listed in the Auditor of State database for Findings for Unresolved Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Recreation and Parks Department will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for the option to purchase Trophies and Awards (UTC) with Village Trophy Co., to authorize the expenditure of $1...
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