Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the architectural / engineering services agreement, with PRIME AE Group, Inc., for the Roof Restorations and Replacements Phase 2 (2024) project, in the amount of $26,300.00.
Scope under the original contract, PO519330, Ordinance No. 1356-2025, passed June 2, 2025, included design, bidding services, and construction administration services for Fire Stations #5, #12, #18, #19, #22, #27; Police Substation #2; 1393 E. Broad Street; and the Groves Road Warehouse.
Modification No. 1 (Contract and Ordinance in process), was issued under Ordinance No. 1960-2026, and provides Construction Administration services for repair of roofs at Police Substation #19 and Fire Station #11.
In Spring 2026, repairs were made at the Columbus West Family Health and Wellness Center, located at 2300 W. Broad St., Columbus, OH 43204, however, the roof kept leaking in several areas. Modification No. 2 (current) is needed for PRIME AE Group, Inc. to provide architectural/engineering services to assess existing conditions and deliver a report of findings and remediation recommendations for the clinic.
2. MODIFICATION INFO:
A. The amt of additional funds to be expended under the modification: $26,300.00
Original Contract Amount: $498,810.00 (PO519330)
Modification No. 1: $ 56,264.00 (PO in process)
Modification No. 2 (current): $ 26,300.00
Total (Original & Mods 1-2): $581,374.00
B. Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded.
Leaks were found in Spring 2026 and continued after repairs were made. PRIME AE Group, Inc. is the consultant on board for the Roof Restorations and Replacements Phase 2 (2024) project and were asked to provide an initial assessment of the leaking roof.
C. Why it would not be in the city’s best interests to have the...
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