Explanation
BACKGROUND: This legislation is for the option to establish two (2) UTC contracts for Flocculator Tank Drive Sprockets & Bearings for the Division of Water, the primary user. These contracts will provide for the purchase of replacement parts for equipment originally manufactured by the Jeffrey Manufacturing Company in use at various water and wastewater treatment plants located within the Columbus metropolitan area. The term of the proposed option contracts would be approximately two years, expiring December 31, 2016, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 28, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005515). Fifty-five (55) bids were solicited: (M1A-1, F1-0, MBR-0). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
BDI, MAJ, CC# 34-0089320 expires 06/05/2015, Items 1-5 and 8-11, $1.00
Fairfield Service Company of Indiana, LLC, MAJ, CC# 03-0593444 expires 05/14/2016, Items 6 and 7, $1.00
Total Estimated Annual Expenditure: $70,000, Division of Water, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into...
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