Explanation
BACKGROUND: For the option to purchase Aluminum Sign Blanks for the Department of Public Service, Division of Planning and Operations, the largest user. Aluminum Sign Blanks are used to make signs for roadway and pedestrian traffic. The term of the proposed option contracts would be through December 1, 2011 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003411. The Purchasing Office opened formal bids on October 29, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003411). Forty-seven bids were solicited (MAJ: 43, F1: 1; M1A: 3); Eight bids were received (MAJ: 8).
Custom Products Corporation was the low bidder on items 3AM, 3AN, 3AO, 3AU, 3AV, 3AW, 7AM, 7AN, 7AO, 7AP, 7AQ, 7AT, 7AU, 7AN, and 7AW but were deemed non-responsive to the delivery terms in the bid. These items are recommended for award to the next low bidders.
The Purchasing Office is recommending award of three contracts to the lowest responsive, responsive, and best bidders:
US Standard Sign Company, CC#363859000, exp.11/2/11
Osburn Associates, Inc., CC#311041388, exp. 7/7/10
IbisTek Apparel, LLC., CC#204261224, exp. 11/10/11
Total Estimated Annual Expenditure: $122,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize and dir...
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