Explanation
BACKGROUND: This ordinance is for the creation of various Universal Term Contracts for the option to Purchase Turf and Golf Course Chemicals and grass seed on an as needed basis by various City departments. The majority of purchases from this contract will be to maintain the City’s six golf courses. A minority of purchases will be made to care for other lawns throughout the city as needed. The term of the proposed option contracts would be through May 31, 2015 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on January 24, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004750). Eighty (80) bids were solicited: (M1A-3; MBR-1). Ten (10) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Advanced Turf Solutions Inc.CC#352152001 (expires 1-31-2014)
Agrium Advanced Technologies Inc. CC#204910688 (expires 1-11-2014)
Green Velvet Sod Farms, LTD CC#320147746 (expires 8-7-2014)
Helena Chemical Co CC#710293688 (expires 9-6-2014)
The Hill Company LLC CC#264642971 (expires 12-3-2013)
John Deere Landscapes CC#364485550 (expires 5-4-2013)
Residex Inc CC#571202840 (expires 1-11-2014)
Trupointe Cooperative Inc. CC#800637648 (expires 5-10-2014)
VETcorp, Inc CC#061786670 (expires 2-25-2015)
VETcorp. Inc was low on items 19, 35 and 42. However, the products they bid did not meet bid specifications.
Total Estimated Annual Expenditure: $180,000.00.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor’s Findings For Recovery Database.
This ordinance is being submitted as an emergency because the spring planting season is about to begin and application of these items must begin at the start of the growing season.
FISCAL IMPACT: Funding to establish this option contract is ...
Click here for full text