Explanation
This Ordinance authorizes the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to enter into a contract with Brown Enterprise Solutions for annual software license maintenance and support services for the Envision Connect system utilized by the Environmental Health unit. This contract was most recently renewed by authority of ordinance 1103-2023, passed May 1, 2023. This contract will be for one year, starting on June 30, 2024, and ending on June 29, 2025 at a cost of $170,741.49. This contract will not automatically renew. However, there are three optional one-year renewals, subject to the mutual agreement of interested parties and the authorization of funds by City Council.
There were 6 responsive bidders to RFQ027044. The bid submitted by Brown Enterprise Solutions was the second lowest bid. However, with application of the Office of Diversity and Inclusion’s (ODI) incentive discount, Brown’s bid was the lowest responsive bid. Bidding results are as follows:
BIDDER BID AMOUNT BEFORE ODI INCENTIVE DISCOUNT
vPrime Tech, Inc $168,896.83
Brown Enterprise Solutions $170,741.49
American Business Solutions $172,790.00
Kambrian Corporation $173,239.83
Planet Holding Inc. $173,242.50
Smart IT Pros $174,905.81
Ogis Communication Group $199,892.19
The Envision Connect system provides the Columbus Public Health Department the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit. With authorization of this contract, the Health department will receive telephone support services, and software maintenance and support. Without this service, th...
Click here for full text