City of Columbus - File #: 0787-2006

• File #: 0787-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/12/2006
• In control: Public Service & Transportation Committee
• On agenda: 5/22/2006
• Final action: 5/24/2006
• Title: To authorize the Finance and Management Director to enter into a contract with the McLean Company for the purchase of an asphalt recycler for the Transportation Division; to authorize the expenditure of $139,076.00 from the 1995, 1999, 2004 Voted Streets and Highways Fund; and to declare an emergency. ($139,076.00)

Date	Ver.	Action By	Action	Result
5/24/2006	1	CITY CLERK	Attest
5/23/2006	1	MAYOR	Signed
5/22/2006	1	Columbus City Council	Approved
5/22/2006	1	COUNCIL PRESIDENT	Signed
5/2/2006	1	Service Drafter	Sent for Approval
5/2/2006	1	Auditor Reviewer	Reviewed and Approved
5/2/2006	1	CITY AUDITOR	Reviewed and Approved
5/2/2006	1	SERVICE DIRECTOR	Reviewed and Approved
5/2/2006	1	CITY ATTORNEY	Reviewed and Approved
5/2/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
5/1/2006	1	ODI DIRECTOR	Reviewed and Approved
5/1/2006	1	SERVICE DIRECTOR	Reviewed and Approved
4/28/2006	1	Auditor Reviewer	Reviewed and Approved
4/28/2006	1	CITY AUDITOR	Reviewed and Approved
4/28/2006	1	SERVICE DIRECTOR	Reviewed and Approved
4/27/2006	1	Finance Reviewer	Reviewed and Approved
4/27/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/27/2006	1	Service Reviewer	Sent for Approval
4/25/2006	1	SERVICE DIRECTOR	Reviewed and Approved
4/12/2006	1	Service Drafter	Sent for Approval
4/12/2006	1	Service Reviewer	Reviewed and Approved

Explanation
The Transportation Division is responsible for maintaining the City's roadway system. To accomplish this mission the Division requires an asphalt recycler. The asphalt recycler takes recycled asphalt paving, millings, grindings and chunk asphalt and processes it into usable asphalt. This purchase is consistent with the Division's equipment purchase program.

Bids for an asphalt recycler were advertised in the City Bulletin and were received by the Purchasing Office on March 9, 2006 for Bid SA-001933GRW as follows:

vendor / asphalt recycler unit bid / vendor status
The McLean Company / Bagela 10000F / $139,076.00 / majority
Pavement Technologies International / STEPP SRM20x120 / $92,000.00 / majority

The low bidder, Pavement Technologies International Corporation, was judged non-responsive in that the unit bid does not meet the performance aspects required in the specifications. Specifically, item 3.5.13, the unit bid produces recycled asphalt at a rate of 8 tons per hour which is 20 percent less than required, and item 3.8.7, the unit bid is unable to handle recycled asphalt paving, millings and chunk asphalt up to 24 inches in diameter.

The second lowest bidder, the McLean Company, contract compliance number 34-0762688 (expires June 14, 2008), met the specifications and was judged to be the lowest responsive, responsible and best bidder. Their bid price for the asphalt recycler is $139,076.00.

Fiscal Impact: Funds are budgeted and available for this expenditure within the Transportation Division's 2005 Capital Improvement Budget in the 1995, 1999, 2004 Streets and Highways Fund in the Street Equipment project.

Emergency action is requested to ensure that the asphalt recycler is available for use as soon as possible to enhance worker productivity.



Title
To authorize the Finance and Management Director to enter into a contract with the McLean Company for the purchase of an asphalt recycler for the Transportation Divi...