City of Columbus - File #: 0990-2004

• File #: 0990-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/24/2004
• In control: Development Committee
• On agenda: 6/21/2004
• Final action: 6/23/2004
• Title: To authorize and direct the Finance Director to modify and extend the existing citywide contract for the option to purchase wireless voice and data services, excluding those wireless data services being used by the Department of Safety, Division of Police, via modems, from Cingular Wireless, to waive competitive bidding requirements and to declare an emergency.

Date	Ver.	Action By	Action	Result
6/23/2004	1	CITY CLERK	Attest
6/22/2004	1	MAYOR	Signed
6/21/2004	1	Columbus City Council	Approved	Pass
6/21/2004	1	COUNCIL PRESIDENT	Signed
6/8/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/7/2004	1	CITY ATTORNEY	Reviewed and Approved
6/4/2004	1	Finance - Purchasing Drafter	Sent for Approval
6/3/2004	1	ODI DIRECTOR	Reviewed and Approved
5/28/2004	1	EBOCO Reviewer	Reviewed and Approved
5/27/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

...Explanation

BACKGROUND: To modify and extend the existing citywide contract for the option to purchase wireless voice and data services for any city agency, except for the wireless data services, via modem, to the Department of Safety, Division of Police (the Department of Development is the largest user), to and including October 31, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Proposal No. 90-95BW). Formal bids were opened on July 7, 1995. CT-17225 with Cingular Wireless was established in accordance with bids received. Their contract compliance number is 51-0272178. This company is not listed on the Auditor of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.



1. Amount of additional funds: No funding is required to modify the option contract. (UTC) The estimated annual expenditure for the contract is $67,000.00. Each agency must obtain approval to expend from their own budgeted funds for their actual expenditures from this contract.
2. Reason additional needs were not foreseen: The Department of Technology and the Finance/Purchasing Office had previously determined that, based on the volatile marketplace conditions, continuing the existing agreement was in the best interest of the City. The volatility in wireless voice and data services has stabilized to such a point a RFSQ process can now be initiated. This extension is to allow the RFSQ process to be completed. All pricing and other contract conditions are in accordance with the original agreement; however, since the original contract did not provide for an extension until October 31, 2004, this ordinance is being submitted as a waiver of competitive bidding requirements.
3. Reason other procurement processes not used: The Department of Technology and the Finance/Purchasing Office are currently in the RFSQ evaluation process. All qualified offerors will be asked to make p...