Explanation
This ordinance authorizes the Director of the Department of Technology, on behalf of the Columbus Department of Public Health, to enter into a professional services contract with 3SG Plus, LLC for the migration from the Decade EnvisionConnect system to the Accela Environmental Health platform for the amount up to $258,000.00.
The Decade EnvisionConnect system provided the Columbus Public Health Department the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable, payable and billings as well as statistics and analysis regarding the Environmental Health unit. Without this service, the Columbus Public Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State of Ohio.
The Decade EnvisionConnect system was acquired by Accela in November 2014. In 2024, Accela announced plans to decommission the Decade EnvisionConnect system and encourage users to migrate to the Accela Environmental Health platform and its enhanced functionality. To continue to meet mandated State of Ohio requirements, Columbus Public Health has made the decision to migrate to the new system.
Additionally, this ordinance authorizes a waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Code in order to complete the project with the necessary timeline. The term of the contract will be one year, beginning on the date of a confirmed purchase order by the City Auditor’s Office, at a cost of $258,000.00.
FISCAL IMPACT
The funds for this expenditure have been identified and are available within the Department of Technology, Fund 5105, Information Services Bond Fund.
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