City of Columbus - File #: 1597-2010

• File #: 1597-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/29/2010
• In control: Safety Committee
• On agenda: 11/22/2010
• Final action: 11/23/2010
• Title: To amend the 2010 Capital Improvement Budget; to authorize the transfer of $43,800.00 between projects within the Safety Voted Bond Fund; to authorize the Director of Finance and Management to enter into contract with Software House International on behalf of the Division of Support Services for the purchase and installation of thirty-two (32) American Power Conversion (APC) SYBT4 battery modules, to authorize the expenditure of $43,800.00 from the Safety Voted Bond Fund; and to declare an emergency. ($43,800.00).

Date	Ver.	Action By	Action	Result
11/23/2010	1	MAYOR	Signed
11/23/2010	1	CITY CLERK	Attest
11/22/2010	1	Columbus City Council	Approved	Pass
11/22/2010	1	COUNCIL PRESIDENT	Signed
11/5/2010	1	ODI DIRECTOR	Reviewed and Approved
11/5/2010	1	Safety Reviewer	Reviewed and Approved
11/5/2010	1	CITY ATTORNEY	Reviewed and Approved
11/5/2010	1	Safety Reviewer	Reviewed and Approved
11/4/2010	1	Auditor Reviewer	Reviewed and Approved
11/4/2010	1	CITY AUDITOR	Reviewed and Approved
11/4/2010	1	Safety Drafter	Sent for Approval
11/4/2010	1	EBOCO Reviewer	Sent for Approval
11/2/2010	1	Safety Drafter	Sent for Approval
11/1/2010	1	Finance Reviewer	Reviewed and Approved
11/1/2010	1	Finance Reviewer	Reviewed and Approved
11/1/2010	1	Finance Reviewer	Reviewed and Approved
11/1/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/29/2010	1	Safety Drafter	Sent for Approval
10/29/2010	1	Safety Reviewer	Reviewed and Approved
10/29/2010	1	Safety Reviewer	Sent for Approval
10/29/2010	1	Safety Reviewer	Reviewed and Approved
10/29/2010	1	SAFETY DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into contract with Software House International (SHI) for the purchase, full parts warranty, delivery and installation of thirty-two (32) American Power Conversion (APC) SYBT4 battery modules. These APC Uninterruptible Power Supply (UPS) batteries will be installed at 1250 Fairwood Avenue and are necessary to back-up the 800 MHz communications system in an effort to avoid any interruptions to communication due to any power outages. The current batteries have outlasted their useful lives.

This ordinance also authorizes the amendment of the 2010 Capital Improvement Budget (CIB) and authorizes the City Auditor to transfer funds between projects within the Safety Voted Bond Fund.

The selection process for this contract was completed in accordance with the competitive procurement provisions under Section 329.14 of the Columbus City Code. Proposals were received for SA003716 on October 7, 2010 from eight (8) companies.

Ten (10) bids were submitted by 8 companies (2 companies submitted 2 bids each) as follows (2 MBE, 0 FBE):

Company City/State Amount____________________
*OM Office Supply (MBE) Mechanicsburg PA $17, 595
* Power & Systems Info Orlando, FL $29,936
*J&S Power Solutions (MBE) Hinsdale IL $35,200
Software House Intl (SHI) Columbus OH $43,800
Power & Systems Info Orlando, FL $48,300
Sutton Battery Inc Columbus OH $50,240
Seps, Inc Burr Ridge IL $54,200.75
Mako Power LLC. Lewis Center OH ...