Explanation
BACKGROUND: For the option to purchase Two Way Radios and Accessories for Police / Support Services Division, the largest user. Two way radios include Motorola 800MHz, UHF, and VHF units that are used by all City agencies but primarily by law enforcement personnel.
The term of the proposed option contract would be through September 30, 2012 with the option to extend the contract for one additional year, subject to mutual agreement. The Purchasing Office opened formal bids on September 10, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003358. Sixty six (66) bids were solicited (F1: 0, M1A: 0). Four (4) bids were received. Three (3) bids were rejected. (1) Comproducts was rejected for submitting a bid that required compliance with an out of state purchasing contract. (2) Com Tech submitted bids on alternate manufacturers that were deemed to not meet the quality specifications. (3) Motorola submitted additional terms and conditions which conflicted with the bid requirements.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Bear Communications. CC#953868203 (Expires August 20, 2011), All items.
Total Estimated Annual Expenditure: $900,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Manage...
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