Explanation
BACKGROUND: For the option to purchase Non-Safety Forces Uniforms and Patches for all City agencies. The term of the proposed option contract would be for six months through May 31, 2004. A new formal bid will be forthcoming.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000549). One hundred sixty-three (MAJ:150, MBE:7, FBE:6) bids were solicited; four (MAJ:4) bids received. Separate non-waiver legislation is in process for contracts with two respondents who were the lowest responsive, responsible and best bids. Two bids were deemed non-responsive due to missing pages or missing information. ATC Uniforms, Inc.'s proposal was deemed non-responsive because they failed to provide a compelete bid package (including the City's standard terms and conditions), and does not have a local distribution point. Safety Solutions, Inc.'s proposal was deemed non-responsive because the sewing charge was not included in the proposal, however they do have a local distribution point. The Purchasing Office reviewed these bids on an informal basis. Upon negotiation of a sewing charge and a change in the term of the contract to a six month period, the Purchasing Office is recommending award of a contract to the lowest responsible bidder:
Safety Solutions, Inc., MAJ, CC#31-0808325
Estimated Annual Expenditure: $175,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Each agency will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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