Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into contract with Jordan Power Equipment Company Inc. for the purchase of an Industrial Sweeper Scrubber for the Division of Power and Water, Building Maintenance Section. This equipment will be used to clean the parking and vehicle garage at the Utilities Complex, 910 Dublin Road. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, the hybrid/electric option was specified.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004096). Twenty-seven (27) bids were solicited (MAJ: 26; F1: 1); Five (5) bids were received (MAJ: 5).
MH Equipment/MH Logistics was low bidder on items 1-4 ($44,247.00). The manufacturer, Nilfisk-Advance, provided a quote to MH Equipment/MH Logistics in error. MH Equipment/MH Logistics therefore had to submit written communication withdrawing their bid as they cannot honor their quote, being that they are not an authorized equipment dealer for Nilfisk-Advance; and therefore cannot sell the equipment to the City of Columbus. The second low bidder, Jordan Power Equipment Company is an authorized dealer and met specifications for the sale, service, and repair of the equipment. Their original bid amount was ($45,770.48).
Because of the error made by Nilfisk-Advance in providing a quote to an unauthorized dealer, the Purchasing Office negotiated with Nilfisk-Advance to provide the equipment to Jordan Power Equipment Company, the lowest bidder actually authorized by Nilfisk-Advance to sell the equipment, to provide the equipment to the City at the cost of $44,247.00. Nilfisk-Advance and Jordan Power Equipment Company agreed to this proposal. Therefore, it is necessary to waive competitive bidding because the pricing was determined by negotiation.
Therefore, this ordinance asks City Council to waive the competi...
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