City of Columbus - File #: 1821-2007

• File #: 1821-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/29/2007
• In control: Recreation & Parks Committee
• On agenda: 11/19/2007
• Final action: 11/21/2007
• Title: To authorize the Director of Finance and Management to enter into contract with Acorn Farms, Inc. for the purchase of various trees for the street tree planting program by the Forestry Section of the Recreation and Parks Department, to authorize the expenditure of $24,288.00 from the Recreation and Parks Tree Replacement Fund, and to declare an emergency. ($24,288.00)

Date	Ver.	Action By	Action	Result
11/21/2007	1	CITY CLERK	Attest
11/20/2007	1	MAYOR	Signed
11/19/2007	1	Columbus City Council	Approved	Pass
11/19/2007	1	COUNCIL PRESIDENT PRO-TEM	Signed
11/6/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/6/2007	1	Rec & Parks Drafter	Sent for Approval
11/6/2007	1	CITY ATTORNEY	Reviewed and Approved
11/6/2007	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
11/5/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/2/2007	1	Finance Reviewer	Reviewed and Approved
11/1/2007	1	Rec & Parks Drafter	Sent for Approval
11/1/2007	1	Auditor Reviewer	Reviewed and Approved
11/1/2007	1	CITY AUDITOR	Reviewed and Approved
11/1/2007	1	Rec & Parks Drafter	Sent for Approval
11/1/2007	1	Rec & Parks Drafter	Sent for Approval
11/1/2007	1	Finance Reviewer	Reviewed and Approved
10/31/2007	1	EBOCO Reviewer	Reviewed and Approved
10/31/2007	1	ODI DIRECTOR	Reviewed and Approved
10/30/2007	1	Rec & Parks Drafter	Sent for Approval
10/30/2007	1	REC & PARKS DIRECTOR	Reviewed and Approved
10/30/2007	1	Rec & Parks Drafter	Sent for Approval

Explanation

The Purchasing Office solicited competitive bid SA002639. Bids were opened October 25, 2007. A total of three (3) bids were received. The bidders were Acorn Farms, Inc. (Majority), Surface Nursery, Inc. (Majority) and Decker's Nursery (Majority). Two bidders have been awarded portions of the contract. They are Acorn Farms, Inc. for $24,288.00 and Surface Nursery, Inc. for $3,886.25. (The award to Surface Nursery, Inc. will not require legislation.) All awards are based on lowest, responsive, and responsible bid. A contract will be created for Acorn Farms, Inc. FID: 31-0986421 for $24,288.00 to purchase a variety of tree species to be used for the street tree planting program.

Title

To authorize the Director of Finance and Management to enter into contract with Acorn Farms, Inc. for the purchase of various trees for the street tree planting program by the Forestry Section of the Recreation and Parks Department, to authorize the expenditure of $24,288.00 from the Recreation and Parks Tree Replacement Fund, and to declare an emergency. ($24,288.00)


Body

WHEREAS, the Purchasing Office received bids on October 25, 2007 to obtain street trees for the Recreation and Parks Department; and

WHEREAS, a purchase order will be issued in accordance with the terms and specifications of the bid solicitation on file in the Purchasing Office; and

WHEREAS, 1770 bare root tree stock items will be added to the Recreation and Parks Tree Nursery stock where they will grow and mature until they are ready to be transplanted; and

WHEREAS, the trees will be planted at various street tree locations to help restore and preserve the tree canopy of the City of Columbus in accordance with the Mayor's Green Initiative Program; and

WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said purchase order so that the live plant material can be reserved ...