Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to renew contract numbers PO400345 and PO400350, on behalf of the Office of Construction Management, with Setterlin Building Company, for the Construction Services - Task Order Basis project.
These contracts provide funding for small-scale renovation projects and emergency projects for City facilities that may include electrical, plumbing, concrete/asphalt replacement, roof renovations, HVAC replacement, fire suppression systems, and window and door installation.
2. CONTRACT AWARD: The Department of Finance solicited Requests for Proposals on August 17, 2022 and Setterlin Building Company scored the highest. The original contract was awarded to Setterlin Building Company, authorized by Ordinance No. 1445-2023, and approved by City Council on July 10, 2023.
The original term of the contracts is one year from the date of issuance of the purchase order, with the option for up to three (3) annual renewals. The expiration date of the contracts is September 15, 2024. Ordinance No. 1145-2023 indicated a renewal would be needed in 2024. The Department would like to extend the expiration date through “September 15, 2025, or, until all funds are depleted.” Additional funding is not requested.
Original Contracts: PO400345 & PO400350 $1,250,000.00
Renewal No. 1 (current) $ 0.00
Total (Original and Renewal) $1,250,000.00
3. Contract Compliance: DAX No. 4372, expires 9/19/24, Majority-designated
4. Future Renewals: This is the only renewal.
5. Fiscal Impact: There is no cost associated with this renewal.
Title
To authorize the Director of the Finance and Management Department to renew contracts with Setterlin Building Company, for the Construction Services - Task Order Basis project, on behalf of the Office of Construction Management. ($0.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to...
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