Explanation
1. BACKGROUND: This ordinance authorizes the Director of Public Utilities to modify and increase the Hap Cremean Water Plant Sludge Lagoon Improvements agreement with ms consultants, inc. for the Division of Power and Water, Contract No. 1030.
This current modification (#3) will provide for detailed design and bidding services for Part 5 of the project. This modification will also provide for a small portion of remaining design services and for construction administration/construction inspection services for Part 3A of the project.
1.1 Amount of additional funds to be expended: $518,234.00
Original Contract Amount: $ 387,743.74
Modification 1 $ 850,556.01
Modification 2 $ 912,025.00
Modification 3 (current, incl. 15% contingency) $ 518,234.00
Total (Orig. + Mods 1 - 3) $2,668,558.75
1.2. Reasons additional goods/services could not be foreseen:
An unanticipated need to request a Letter of Map Revision (LOMR) from the FEMA delayed the project for over two years. During this delay several compromises in the sludge force main caused the one active sludge lagoon to be filled to capacity. This necessitated an additional unanticipated emergency lagoon cleaning project which was designed and inspected utilizing previously approved funds from this project. During the two year delay in proceeding with the scope of work consultants wage rates and overhead rates increased. These listed reasons necessitated Modification #2, this current modification request and the future modification request. The authorizing legislation for Modification #2 indicated the intent to modify the contract for future phases of the project.
1.3. Reason other procurement processes are not used:
The consultant team is very familiar with the details of the project, the approving agencies and the bid documents. The process of selecting and contracting with a new consultant team at this time would further delay the project which would cause probl...
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