City of Columbus - File #: 1473-2009

• File #: 1473-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/26/2009
• In control: Safety Committee
• On agenda: 12/7/2009
• Final action: 12/9/2009
• Title: To amend the 2009 Capital Improvements Budget; to authorize the City Auditor to transfer $1,995.61 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify and increase a contract on behalf of the Facilities Management Division with Matrix Systems, Inc. for service and maintenance of security systems; to authorize the expenditure of $41,199.00 from the Safety Voted Bond Fund; and to declare an emergency. ($41,199.00)

Date	Ver.	Action By	Action	Result
12/9/2009	1	MAYOR	Signed
12/9/2009	1	CITY CLERK	Attest
12/7/2009	1	Columbus City Council	Approved
12/7/2009	1	COUNCIL PRESIDENT	Signed
11/16/2009	1	CITY ATTORNEY	Reviewed and Approved
11/16/2009	1	Finance Drafter	Sent to Clerk's Office for Council
11/13/2009	1	Finance Reviewer	Sent for Approval
11/13/2009	1	Auditor Reviewer	Reviewed and Approved
11/13/2009	1	CITY AUDITOR	Reviewed and Approved
11/13/2009	1	Finance Drafter	Sent for Approval
11/12/2009	1	EBOCO Reviewer	Sent for Approval
11/12/2009	1	ODI DIRECTOR	Reviewed and Approved
11/10/2009	1	Finance Reviewer	Reviewed and Approved
11/10/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/10/2009	1	Finance Drafter	Sent for Approval
11/9/2009	1	Finance Reviewer	Sent for Approval
11/9/2009	1	Finance Reviewer	Reviewed and Approved
11/6/2009	1	Finance Reviewer	Sent for Approval
11/3/2009	1	Safety Reviewer	Reviewed and Approved
11/2/2009	1	Finance Reviewer	Sent for Approval
10/30/2009	1	SAFETY DIRECTOR	Reviewed and Approved
10/30/2009	1	Finance Reviewer	Sent for Approval
10/28/2009	1	Finance Reviewer	Reviewed and Approved
10/27/2009	1	Finance Drafter	Sent for Approval
10/26/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance amends the 2009 Capital Improvements Budget and authorizes the transfer of $1,995.61 between projects within the Safety Voted Bond Fund. This ordinance also authorizes the Finance and Management Director to modify and increase a contract with Matrix Systems, Inc. for service and maintenance of security systems. The Facilities Management Division established a contract with Matrix Systems, Inc. through ED038872. The contract is for the period of May 1, 2009 through May 1, 2010. The contract encompasses all buildings under the purview of Facilities Management. The Police Division will utilize this contract in order to complete the installation of security equipment at the Strategic Response Bureau, 1120 Morse Road.

The work is to include, but is not limited to, the installation of three (3) Proximity Intelligent Badge Readers, an alarm panel, Teflon power and data cables, project management, application engineering, final hookup and testing, and mobilization.

The Strategic Response Bureau relocated to 1120 Morse Road in January 2009; therefore, the installation of the security equipment was unknown in awarding the original contract to Matrix Systems, Inc. Matrix Systems, Inc. was chosen to perform this work because it is the Facilities Management Division's contractor for service and maintenance of security systems. Therefore, it would not be in the best interests of the City to bid this installation. Awarding it to another security provider could cause conflict with the current provider's ability to maintain the equipment. The price of the work was negotiated between the City and Matrix Systems, Inc.

Emergency action is requested so that work may begin as quickly as possible to increase security for City employees, users, and visitors to the facility.

Fiscal Impact: The cost of this modification is $22,199.00. An additional $19,000.00 is included in this modification to provide other necessar...